Effective Meeting Planning in Outlook

Book catering after demand and avoid food waste

With MyDesk meeting catering, your employees get an easy and recognizable booking experience, without the need to leave Outlook and the meeting they are already booking.

The module gives you advanced options to provide employees with a menu that takes into account location, room, time and much more. The module also handles moving, changing and canceling meetings and ensures all relevant people are up to date.

Catering app on mobile phone

Easy management of meeting reservations for canteen staff

Our platform makes meeting catering management simple and straightforward for canteen staff. They can easily see what meeting catering needs to be delivered, when it needs to be delivered and by whom. Plan and record the status of the delivery, including prepared, delivered and cleaned. This gives you full control over the catering process and ensures everything runs smoothly.

Through the canteen app, canteen staff can add products to an order that are not normally on the menu and ensure these are also included in further internal invoicing.

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Louise, Henrik og Jesper - MyDesk

In a working world where time is a precious resource, the efficiency of meeting planning is crucial. With the integration of MyDesk’s meeting booking software and meeting catering system directly into Microsoft Outlook, a new era of streamlined, efficient meeting planning has been ushered in. This article will explore the many benefits that MyDesk brings to the table and how it can transform your meeting scheduling in Outlook.

Centralized Meeting Planning

MyDesk’s integration with Outlook means that all aspects of meeting scheduling are centralized in one place. It eliminates the need to switch between different applications to arrange meetings, book rooms and organize catering. With MyDesk, you can easily find and reserve the ideal meeting room, customize settings like schedules and attendee lists, all from Outlook’s interface.

Time Saving and Improved Efficiency

By reducing the time it takes to schedule a meeting, MyDesk significantly improves efficiency. With just a few clicks, users can view meeting room availability, compare facilities, and even arrange catering – all without leaving Outlook. This seamless integration saves valuable time and makes the whole process clearer and less stressful.

Integrated Meeting Catering

A unique feature of MyDesk is its integrated meeting catering system. Users can now easily order catering for their meetings directly through Outlook. This system offers a wide range of catering options, from simple snacks to full meals, to suit every meeting type and attendee preference. This seamless integration ensures that everything from location to catering is coordinated on one platform.

Automated Reminders and Calendar Synchronization

MyDesk ensures that all meeting details are automatically synchronized with your Outlook calendar. This includes automated reminders to attendees about meeting times and locations. These reminders minimize confusion and ensure all parties involved are fully informed about the logistics of the meeting.

Customization and Flexibility

One of the highlights of MyDesk is its high level of customization. This allows users to customize their meeting booking and catering to reflect their company’s specific needs and preferences. Whether it’s meeting room branding or specific catering requirements, MyDesk can be customized to meet these unique demands.

Increased Collaboration and Productivity

By making meeting scheduling more efficient and less time-consuming, MyDesk promotes collaboration and productivity within the team. Employees can spend less time planning and more time focusing on the content of the meeting and collaborating effectively with colleagues.

Final Considerations

The integration of the MyDesk meeting booking and catering system into Outlook represents a significant advance in meeting planning. This solution not only offers a more streamlined and efficient process, but also ensures that every aspect of the meeting – from location to catering – is carefully coordinated and customized to the company’s specific needs. With MyDesk, scheduling meetings becomes a seamless, time-saving and more enjoyable process, making it an indispensable resource for any modern professional business.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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