Digitalizing meeting room booking: MyDesk’s solution

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk


has revolutionized the way companies do business, and meeting room booking is no exception. Today, it’s crucial for businesses to take advantage of the benefits that digitalization can offer. MyDesk is a leading solution that enables businesses to digitize their meeting room booking process and gain a number of key benefits that can strengthen their operations and improve overall work culture.

Efficiency and effectiveness

Is one of the most obvious benefits of digitizing meeting room booking with MyDesk. Traditionally, booking meeting rooms has been a time-consuming process that involved manual calendar lookups and coordination with different departments. With MyDesk, employees can easily access a centralized platform where they can view available times and spaces in real-time. This allows them to make bookings with ease and without unnecessary hassle. It saves time and resources previously spent navigating through different calendar apps and communicating with colleagues.


Is another key benefit of digitizing meeting room booking. In the past, double bookings and misunderstandings were a frequent source of frustration and wasted resources. With MyDesk, these problems are almost eliminated. The system is continuously updated, meaning all users have access to the most up-to-date information on room availability. This reduces the risk of booking errors and gives employees confidence that they’ll get the meeting rooms they need, when they need them.


Is essential in the modern work culture where employees often work from different locations and need to book meeting rooms across different locations. MyDesk offers this flexibility by enabling employees to book meeting rooms from anywhere. This is especially useful for companies that have multiple offices or have employees working remotely. It removes geographical constraints and allows companies to make the best use of their meeting resources.

Integration is another key benefit of MyDesk. The system can be easily integrated with existing calendar systems and other enterprise systems. This makes it easy to synchronize meeting booking with other aspects of your business operations. For example, it can automatically update employees’ personal calendars when they make a meeting booking, and it can also facilitate invoicing and reporting by integrating with financial systems. This seamless integration saves time and reduces the risk of errors.

Analytics is an important component of any business strategy, and MyDesk allows companies to collect valuable data on meeting room usage. By analyzing this data, companies can gain insights into how and when meeting rooms are used the most. This can help with better resource management and planning. For example, companies can identify times when meeting rooms are underutilized and make decisions to optimize their use. This can lead to savings and improved efficiency.

Overall, by adopting MyDesk’s solution for digitizing meeting room booking, businesses can benefit from increased efficiency, accuracy, flexibility, integration and analytics. This can result in savings in time and resources, improved meeting quality and a stronger meeting culture. Digitalization is no longer an option, but a necessity to stay competitive in today’s business world, and MyDesk makes it easy for companies to realize these benefits.

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6916 0382 eller

Du kan også skrive til os på chatten nedenfor, så svarer vi med det samme.

Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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