The office of the future: How flexible workspace with desk space booking works

Search, find and book desks that match your needs

With our user-friendly platform, you can easily and quickly search, find and book desks that perfectly fit your needs.

Whether you want a quiet and focused workspace, a desk close to your colleagues or a space with an inspiring view, we’ve got you covered.

It only takes a few clicks to reserve your desired space in the office or release it when working from home. Flexibility is key, and our platform makes it easy to customize your workday according to your preferences.

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MyDesk isn’t just for those with flexible workspaces. For many of our customers, the majority of employees have fixed workstations, but MyDesk still plays an important role. The system allows everyone to see who is in the office on any given day, promoting collaboration and communication.

In addition, MyDesk can help you make the most of your office’s capacity.

When an employee who normally has a fixed seat works from home, their seat can be released and made available to others.

Customized to your company's design and office layout

Customizing MyDesk to your company’s unique design, logo and layout is crucial to the user experience. This creates a sense of consistency and familiarity, whether employees are using the solution on mobile, desktop, Teams or Outlook.

They are presented with a consistent and recognizable experience that feels like a natural extension of the company’s brand. It doesn’t feel like an external platform, but an integral part of the company’s environment.

In addition, we offer free floor plan maintenance if you need to reorganize your office.

Our research shows that this tailored approach significantly increases employee usage and satisfaction compared to a standard solution where MyDesk’s logo and colors dominate.

Design and customization is not just aesthetics, it’s central to user engagement and satisfaction.

MyDesk tilpasses jeres design og virksomhed

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Louise, Henrik og Jesper - MyDesk

Introducing the office of the future: Flexibility as a keyword

As technology evolves and the job market becomes more dynamic, our perception of the office is changing too. The office of the future is no longer a fixed location where all employees come in from 9 to 17. Instead, flexibility is key. This concept embraces the idea that employees can work anywhere, anytime, as long as the work gets done. This approach has been accelerated by the global pandemic, which has forced many companies to restructure their workplaces and workflows.

Workplace flexibility doesn’t just mean the ability to work from home. It also involves flexible use of office space, where employees don’t have a fixed assigned desk, but instead book a space as needed. This concept, also known as hot-desking or desk sharing, has become increasingly popular. It allows companies to optimize the use of their office space and adapt to the changing needs of their employees.

The office of the future is also about creating an environment that fosters collaboration and innovation. Flexible workplaces can contribute to this by breaking down traditional barriers and promoting networking across departments and teams. This can lead to a more dynamic and creative work culture where ideas can flow freely.

To support this new kind of workplace, the right technological solutions are needed. Office space booking systems are a key element of this transformation, as they enable employees to reserve workspaces and meeting rooms with ease and efficiency.

Desk space booking: Why it’s the solution

Office space booking is a solution that addresses many of the challenges modern businesses face. With an increasing trend towards remote working and flexible working hours, it’s no longer economically viable or necessary to maintain a traditional office with fixed seats for all employees. Booking systems allow businesses to reduce costs by optimizing the use of office space.

A booking system also enables employees to plan their workday more efficiently. They can reserve a seat in the office when they need to collaborate with colleagues, or choose to work from home when they need a quiet place to focus. This allows for a better work-life balance and can lead to higher job satisfaction and productivity.

In addition, booking office space can help ensure that physical resources are used in the most sustainable way. By analyzing office space usage, companies can gain insight into how to best design and adapt their office environments to the needs of their employees. This can include creating more open spaces for collaboration or quiet zones for concentration.

Finally, booking systems are essential for managing the logistical challenges that come with a flexible workplace. They ensure that sufficient resources are available for everyone and that overbooking and conflicts over space are minimized. This creates a more harmonious and productive workplace for everyone.

MyDesk desktop booking is a solution with a beautiful visual 3D floor plan that makes it easy for employees to see who and where their colleagues are.

Benefits of a flexible workplace

A flexible workplace offers a number of benefits for both employees and employers. For employees, it gives them more freedom and control over their work life, which can lead to a better work-life balance. According to a Gallup survey, employees who are able to work flexibly report higher job satisfaction and engagement.

For businesses, a flexible workplace can lead to increased productivity. When employees have the ability to choose where and when they work, they can work at the times when they are most efficient. This can also reduce absenteeism and sick days as employees are better able to fit work into their lives.

A flexible workplace can also be an attractive factor for new talent. In a world where competition for the best employees is fierce, the ability to work flexibly can be what attracts and retains highly skilled employees. This is especially important for the younger generation of workers who value freedom and independence.

Finally, a flexible workplace can contribute to more sustainable business operations. By reducing the need for physical space and resources, businesses can reduce their carbon footprint and contribute positively to the environment. This is not only good for the planet, but can also improve your company’s image and brand.

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Henrik, Jesper og Louise - MyDesk

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