The Future of Guest Registration: Trends in 2024

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

Reception - kvinde

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

In today’s rapidly changing digital landscape, efficient and secure guest registration is crucial to the success of any business. With the evolution of technology, current guest registration trends are constantly changing, with an increasing emphasis on security, mobile access, contactless solutions and customization.

Introduction to Guest Management Systems

Visitor management systems are tools that manage and track visitor movement within a building or facility. These systems have evolved over time and new trends continue to emerge.

Trend 1: Increased Focus on Safety

Security is a top priority for businesses of all sizes, and guest registration systems can help improve security in a number of ways. By 2023, it is expected that there will be an increased emphasis on security features in these systems. This can include features like facial recognition, ID scanning and real-time background checks. By implementing these features, companies can ensure that only authorized visitors can access their facilities.

Trend 2: Fully Mobile Access for Visitors

With the widespread use of smartphones, guest registration system providers now offer fully mobile access solutions. This improves the user experience and streamlines check-in processes. Mobile guest registration apps allow visitors to pre-register, receive digital badges in the form of QR codes and check-in using their mobile devices.

Trend 3: Contactless Guest Registration Solutions

COVID-19 has made contactless solutions more important than ever before. These touchless guest registration solutions enable businesses to reduce the risk of infection by eliminating the need for physical contact during check-in processes.

Trend 4: Integrating Tenant Apps with Guest Registration Systems

There has been a growing trend of integrating tenant apps with guest registration systems in commercial and residential buildings. These apps allow renters to easily pre-register their guests and track their arrival and departure times.

Trend 5: Customization options

Every business has different needs when it comes to managing visitors, and by 2023 it is expected that there will be more visitor management systems that offer customization options.

Trend 6: Artificial Intelligence and Analytics

Artificial intelligence (AI) and analytics are being integrated into guest registration systems to provide more comprehensive data analysis and improve decision-making.

Trend 7: Improved analytics and reporting capabilities

Another trend in guest registration is the integration of enhanced analytics and reporting capabilities. Real-time data and analytics provide valuable insights into visitor traffic and behavior.

Guest registration system Frequently Asked Questions

  1. What is a guest registration system?A visitor management system is a software application that enables businesses to manage and track visitors to their facilities.
  2. What are the benefits of using a guest registration system?Using a guest registration system can improve security, streamline check-in processes, reduce waiting times and improve overall efficiency.
  3. Which industries use guest registration systems?Guest registration systems are used in a wide range of industries, including healthcare, education, government institutions, hospitality and business.
  4. What is mobile access in a guest management system?Mobile access in a guest registration system allows visitors to pre-register, receive digital badges and check-in using their mobile devices, reducing wait times and improving overall efficiency.
  5. What is a cloud-based guest management system?A cloud-based guest registration system is a solution that stores and manages visitor data in a centralized database that can be accessed from any location with an internet connection, providing scalability, flexibility and cost-effectiveness.

Final Thoughts

Ultimately, guest registration systems are a critical component of modern business operations, and the latest trends for 2023 indicate that these systems will continue to evolve and improve. By staying on top of the latest trends and implementing a guest registration system that meets their specific needs, businesses can improve security, streamline operations and enhance the visitor experience.

If you’re looking for a reliable digital guest registration system, look no further than Singu Guestbook by Velis Real Estate Tech. With its advanced security features, mobile-friendly interface and customization options, Singu Guestbook can help you streamline your guest registration process and improve the visitor experience. Don’t wait – try Singu Guestbook today and see the difference it can make to your business.

Snak med en ekspert

Du er altid velkommen til at ringe til os

6916 0382 eller

Du kan også skrive til os på chatten nedenfor, så svarer vi med det samme.

Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

Sign up for newsletter

* indicates required