Streamlining Meeting Room Management

Search, find and manage your meeting rooms through MyDesk Planner

Find meetings and meeting rooms:

Filter by size, facilities and other criteria to find the meeting you are looking for

Move with ease:

If you need to, you can move a meeting to another meeting room with a few clicks if you need to. With the visual overview of all rooms, you can quickly find where they are available.

Add meeting catering:

If you need to, you can easily add meeting catering to meetings. Through MyDesk Planner, you can both add items from the official menu or add your own items that are not on the menu, such as a special evening menu for the board meeting.

Computer with Planner

Meeting catering administration

MyDesk Planner complements the rest of the MyDesk catering platform and works perfectly with our catering app.

While the Catering app is aimed at canteen staff, MyDesk Planner is intended to give administrative staff an easy overview of all meetings and the ability to add or change catering for a meeting.

An example could be an employee calling the front desk and asking to add coffee and water to their meeting, or another employee who needs to reschedule their meeting to another time, giving the front desk an easy and visual overview of all meeting rooms and availability.

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Louise, Henrik og Jesper - MyDesk

The Challenge of Meeting Room Booking

In the modern workplace, efficient meeting room management is not just a convenience, but a necessity. Businesses of all sizes face the challenge of managing their meeting room resources efficiently. Without a clear system in place, booking and managing meeting rooms can be a time-consuming and frustrating process. This is where MyDesk comes in with a solution that transforms this dynamic.

Solutions for All Employees

MyDesk offers a range of tools designed to meet the diverse needs of a business, from the everyday employee to the administrative staff.

Booking for the Regular Employee

For employees booking a meeting room, the process can often seem overwhelming, especially in larger companies with many rooms. MyDesk simplifies this process by offering an interactive floor plan that shows all available meeting rooms in real time. Employees can see which rooms are available, their size, location and available facilities, such as AV equipment. This allows them to quickly find and book the most suitable room for their meeting without having to waste time manually searching or checking with colleagues.

Administrative Options with MyDesk Planner

For administrative workers who handle more complex tasks such as booking and rescheduling meetings for multiple teams, MyDesk Planner offers a comprehensive solution. This platform provides a detailed overview of all meetings and rooms and allows users to manage bookings in a streamlined way. With features like drag-and-drop interface and automatic notification to meeting bookers when changes are made, Planner reduces the risk of double bookings and confusion. In addition, administrative staff can easily adapt meeting times and rooms based on changing needs or unexpected events.

Benefits of MyDesk Planner

The biggest benefit of MyDesk Planner lies in its ability to centralize and simplify meeting management. Instead of navigating through multiple systems or manually coordinating between different departments, all information and management can be handled from one platform. This leads to significant time savings and an improvement in overall business efficiency.

Future Updates and Support

MyDesk is committed to continuously improving its products. The company listens to user feedback to ensure their tools remain relevant and useful in the changing business landscape. Users can expect regular updates that add new features and improve the user experience. In addition, MyDesk offers dedicated customer support, ensuring that any questions or issues are quickly addressed.


MyDesk’s tools offer a comprehensive solution for businesses looking to optimize their meeting and meeting room management. With its user-friendly approach and advanced features, MyDesk allows businesses to free up valuable resources to be used more productively elsewhere. Whether it’s for individual employees or administrative staff, MyDesk’s solutions are designed to make meeting management more efficient, organized and seamless.

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Henrik, Jesper og Louise - MyDesk

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You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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