At MyDesk, we understand the importance of efficient meeting rooms. In a busy world where hybrid working and flexibility are key, it’s essential to have a system that supports seamless booking and management of your facilities. A meeting room display isn’t just a screen; it’s a central tool that transforms the way you use and experience your meeting rooms. With MyDesk, you get an intuitive and integrated solution that gives your employees a complete overview and ensures optimal utilization of your valuable resources.
We’ve created a meeting room display system that integrates seamlessly with your existing calendar systems like Outlook and Teams. This means you can continue working in the tools you already know, while MyDesk takes care of the smart and visual presentation directly at the meeting room. Let’s dive into how MyDesk can revolutionize your meeting room management.
What is a meeting room display and why do you need it?
A meeting room display is a digital screen, typically located just outside the meeting room, that shows the current status of the room – whether it’s available, occupied or when the next booking starts. But it’s much more than that. It’s your digital receptionist, your scheduler and your information center, all wrapped up in a stylish design that complements your office environment.
You no longer have to wonder if a room is available, interrupt meetings to ask, or experience frustrating double bookings. With a MyDesk meeting room display, you get:
- Instant overview of room availability.
- Possibility of ad hoc booking directly at the door.
- Professional and modern look in your office.
- Better utilization of your meeting rooms.
Our solution is designed to make your workday easier and more efficient. Imagine an employee who can see at a glance that a meeting room is available and book it directly with a single tap on the screen. That’s the flexibility that a meeting room display from MyDesk delivers.
MyDesk E-Ink displays: The energy-efficient meeting room display
At MyDesk, we are proud to offer advanced E-Ink monitors as our meeting room display. These screens, known from e-book readers, are incredibly energy efficient and kind to the environment. They only use power when updating content and can display information clearly, even in direct sunlight, without impacting the energy consumption of your office.
The benefits of choosing E-Ink as your meeting room display are many:
- Minimal power consumption: Long battery life, reducing the need for cabling and installation.
- Clear visibility: Perfect readability from all angles and in different lighting conditions.
- Eco-friendly profile: Supports your company’s green initiatives.
- Flexible placement: Easy to mount on glass, walls or doors without extensive wiring.
We believe in utilizing the latest technology to create smarter and more sustainable workplaces. Our E-Ink meeting room display is a great example of this. Read more about our E-Ink displays here.
Integration and ease of use with your MyDesk meeting room display
A meeting room display should be easy to use – both for employees and administrators. MyDesk has designed its platform with a focus on intuitiveness and seamless integration. Our system connects directly to your existing calendar systems, which are typically Microsoft Outlook and Google Calendar.
This means that when an employee books a meeting room in Outlook or Teams, it is instantly updated on the meeting room display outside the room. The reverse is also true: when an employee makes an ad hoc booking directly on the display, it syncs back to the calendar system so everyone is informed.
Key features for MyDesk meeting room display:
- Real-time status: See instantly if a meeting room is available, busy or soon to be available.
- Ad hoc booking: Book a meeting room directly on screen if it is available. Perfect for spontaneous meetings.
- Check-in function: Employees can confirm their booking directly on the display. If they don’t check in by a certain deadline, the room is automatically released to others (smart with our sensor solutions).
- Overview of today’s meetings: See upcoming meetings for the room directly on the screen.
- Seamless integration: Works with popular calendar systems like Outlook and Google Calendar.
Our goal is to remove any friction in the booking process so your employees can focus on their work instead of wasting time on logistics. We also offer a total meeting room booking solution that gives you full control over your facilities.
Data and insights – more than just a meeting room display
At MyDesk, it’s not just about displaying information; it’s about giving you the insights you need to optimize your workplace. Our meeting room display solution is part of a larger platform that includes Workplace Analytics.
By combining data from your meeting room display with information from our sensors and IoT solutions, you can gain deep insights into how your meeting rooms are actually being used:
- How often are the rooms empty even though they are booked?
- Which meeting rooms are most popular and which are underutilized?
- How many meetings are ad hoc and how many are scheduled?
- Is there a need for more or less meeting rooms of a certain size?
This data is essential for making data-driven decisions about the layout, capacity and utilization of your office space. We’ll help you transform your office from a static framework to a dynamic, optimized workplace. Read also our article on sensors for workplace optimization.
Price for meeting room booking
We offer competitive prices for our meeting room booking systems. The price for Meeting Room Booking is DKK 180 per meeting room. This includes access to our intuitive software, integration with your existing systems and the option to add a meeting room display to suit your needs.
MyDesk: The complete solution for the modern office
A meeting room display is just one part of the complete suite of solutions MyDesk offers to create a flexible, efficient and productive work environment. We help companies manage all aspects of office management and resource optimization.
In addition to meeting room display and meeting room booking (read more about our Danish meeting booking system), our top products and services include
- Desk booking software: Easily book desks so employees always find a seat.
- Visitor management system: Streamlined guest registration for a professional welcome.
- Catering management: Efficiently order and manage catering for meetings and events.
- Workplace analytics: In-depth insights into office usage based on sensors and IoT.
Our platform is designed to integrate seamlessly, giving you a unified and coherent solution that covers all your needs. We have a team ready to help you implement and support you to get the most out of your MyDesk solution. You can contact our support team on 5191 4488 or support@mydesk.io.
Table: Comparison of booking methods
| Function | Manual Booking | Outlook/Teams | MyDesk Meeting Room Display |
|---|---|---|---|
| Real-time info | No, you don’t | Yes, yes, yes | Yes, yes, yes |
| Ad hoc booking | No, you can’t | No, no, no | Yes, yes, yes |
| Check in | No check-in | No check-in | Yes, please check in |
| Automatic release | No, it is not | No, no, no | Yes, yes, yes |
| Data/Analytics | No, you don’t | Partial | Fully |
Future-proof your meeting rooms with MyDesk
Investing in a meeting room display is an investment in a more efficient and satisfying workplace. It removes unnecessary frustration, optimizes your resources and gives your employees a modern tool that makes their daily work easier.
At MyDesk, we are dedicated to delivering innovative solutions that help businesses thrive in a dynamic world. We listen to our customers and continuously evolve our platform to meet the changing needs of the modern workplace.
Ready to experience the difference an advanced meeting room display can make for your business? Contact us today for a no-obligation chat about your needs and how MyDesk can tailor a solution that’s perfect for you. You can call us on 6916 0382 or send an email to mail@mydesk.io. We look forward to hearing from you!
Frequently asked questions about meeting room display and MyDesk
What is a meeting room display and what are the benefits?
A meeting room display is a digital screen located at the entrance of a meeting room that shows the room’s current status (available/occupied), the current booking and upcoming meetings. Benefits include increased efficiency, reduced double bookings, ad hoc booking options and a professional appearance. MyDesk’s display provides a full overview and integrates with your calendar.
Can the MyDesk meeting room display integrate with our existing systems?
Yes, absolutely. MyDesk is designed to integrate seamlessly with popular calendar systems like Microsoft Outlook and Google Calendar. This ensures that all bookings, whether made via the MyDesk app, Outlook or directly on the meeting room display, are always synchronized and updated in real-time.
What types of screens are used for a MyDesk meeting room display?
MyDesk primarily offers E-Ink monitors as a meeting room display solution. These displays are highly energy efficient with long battery life and offer excellent readability in all lighting conditions. They contribute to a greener profile for your business and are easy to install as they do not require permanent power supply via cables.
Can I book a meeting room directly on the meeting room display?
Yes, with MyDesk’s intuitive meeting room display, employees can quickly see if a room is available and book it directly on the screen for spontaneous meetings. The display then synchronizes the booking back to your calendar system to avoid conflicts.
What is the cost of meeting room booking with MyDesk?
The price for MyDesk meeting room booking is DKK 180 per meeting room per month. This includes access to our software platform, integration and the features that make your meeting room management easy and efficient. A meeting room display is typically an add-on to this service if you want physical screens at the rooms.
How does a meeting room display help optimize office utilization?
A meeting room display from MyDesk, especially in combination with our sensor solutions, can significantly improve office utilization. The display shows vacancy and allows ad hoc booking, while sensors and our Workplace Analytics can monitor actual usage. This provides insight into when rooms are empty (despite booking), allowing for automatic no-show release and data to optimize layout and capacity.
