Meeting Booking: Advancing through technology

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

Gone are the days when you had to call around or send endless emails to find an available meeting room. Technology has revolutionized the way businesses book meetings, making the process more streamlined, efficient and user-friendly. Let’s dive deeper into the different aspects of this revolution.

Digitalization of the booking process

With the introduction of digital booking platforms like Mydesk, companies can now see available meeting rooms, reserve them and invite attendees in minutes. This saves time and resources and eliminates misunderstandings around meeting times and locations. These systems offer an intuitive interface where users can easily filter by different criteria such as size, location, and equipment in the meeting room. This makes it easier for planners to find the perfect space that meets all the requirements for a specific meeting.

2. Integration with other systems

Modern meeting booking systems can often be integrated with other software solutions, such as calendars and email systems. This gives users a holistic and consistent experience and reduces the need to switch between different platforms. The integration with calendar systems is particularly important as it can automatically block time in the participant’s calendar, minimizing the risk of double bookings and oversights. Furthermore, when these systems are integrated with email applications, invitations and reminders can be automatically sent to participants, further simplifying the process.

3. Access from anywhere

Since many meeting booking platforms are cloud-based, they can be accessed anywhere, anytime. This is especially useful in today’s hybrid working world, where employees often work from different locations. Employees can book meetings from their smartphone, tablet or laptop, no matter where they are. This is especially beneficial for remote workers or teams working across different time zones, as they can easily schedule and attend meetings without geographical restrictions.

4. Analysis and reporting

Some meeting booking platforms, including Mydesk, provide analytics and reports that can help businesses understand meeting patterns and optimize their meeting room usage. This can help reduce costs and improve productivity. This data can reveal trends, such as which days and times are most in demand for meetings or which meeting rooms are used the most. These insights can help companies make informed decisions about where and how to invest in their meeting facilities.

5. Automatic reminders

The technology has also made it possible to send automatic reminders for meetings, reducing the risk of no-shows and misunderstandings. These reminders can be set to send notifications via email or even text messages, ensuring all attendees are aware of the meeting time and location. This is especially important in a fast-paced world of work where plans can often change at short notice.

6. Ease of Use and Customization

Another important aspect of modern meeting booking systems is their ease of use and customizability. Users can often customize their experience by setting preferences for

room size, technology needs, and even catering options. This ensures that each meeting is tailored to its specific needs, improving meeting efficiency and attendee engagement.

7. Increased Security

Security is also an essential consideration in the digital era. Meeting booking systems often offer advanced security features, such as two-factor authentication and encrypted data, to protect sensitive information. This is especially important for organizations that handle confidential data or discuss sensitive topics during their meetings.

8. Eco-friendly solutions

Finally, the digitalization of the meeting booking process contributes to environmentally friendly solutions. By reducing the need for physical paperwork and promoting remote meetings, these systems help reduce the carbon footprint of businesses. This is a step in the right direction for companies striving to be more sustainable and environmentally conscious.

With all these advancements, technology has made meeting booking a less time-consuming and more streamlined process. Businesses can now focus less on the logistics of meetings and more on what really matters – the content and goals of the meeting itself. This development highlights the importance of keeping up with technological innovations to remain competitive and efficient in an increasingly digitalized world.

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6916 0382 eller

Du kan også skrive til os på chatten nedenfor, så svarer vi med det samme.

Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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