What software can analyze office utilization with sensors?
MyDesk AI Office Analytics is relevant when you want to connect desk and meeting room booking with insight into registered use. The solution has dashboards, predefined reports and the option of own reports and widgets. Floor plans can be combined with heatmaps and sensor insights when the relevant data sources are included. Agree whether a view is based on reservations, check-ins or sensors so that the numbers can be used for the right decision.
How are sensors, booking and MyDesk related?
MyDesk uses sensors from Disruptive Technologies, and the partner IoT Fabrikken is responsible for mounting and sensor support. MyDesk connects the agreed measurements with booking and Analytics. A Desk Occupancy Sensor detects activity at a desk without identifying the employee; number of people in meeting rooms requires a suitable sensor type. Hardware, installation and Analytics each have their own scope and price basis.
How do the measurements become a decision-making basis?
Choose the decision you have to make, for example the need for desks on busy days. Determine location, area, period, opening hours, capacity and measurement coverage. Review missing metrics and examine peak load and weekday distribution rather than just using an average. Use booking data as demand and sensor data as registered activity. Assess changes along with employee needs, and measure again after a defined change.
What do AI questions and special reports require?
AI can help with questions and suggestions for the agreed data. The function requires activation and company approval. Answers must be checked against the report's period, sample and definitions. Power BI and special report needs are clarified separately. Booking and sensor data do not in themselves document an energy or CO₂ saving; such results require relevant consumption data and a calculation method.
Buyer's guide updated 9 November 2026
This guide was written by MyDesk and supplements the original content of the article. The product options are based on the current solution pages, the price overview and the customer cases linked below. Your specific modules and set-up are agreed in the offer.
What is space management?
Space management is the work of allocating, arranging and adapting an organisation's physical space according to the needs of the employees. In the office, this includes, among other things, desks, meeting rooms and common areas. The goal is to have the right capacity for the activities that need to take place, without making decisions based on a single busy or quiet day.
From space planning to a concrete question
Start with what you have to decide: Are there enough desks on the busy days? Do the meeting rooms fit the size of the meetings? Should an area be changed? Compare locations and days of the week over a representative period and talk to employees about their needs. An average occupancy does not alone tell whether the capacity is sufficient.
Start with a concrete question
Do you want to understand the busy office days, the need for small meeting rooms or the distribution of catering costs? First select the question and then period, location and area. Compare similar periods and take holidays and special events into account.
Distinguish between reservation and activity
A booking shows a plan. It does not document that a person used the space or participated in the meeting. Sensors can supplement with recorded activity when installed and properly set up. It must be clearly stated which data basis a report uses.
See the variation before you change offices
An average can hide both crowded Tuesdays and quiet Fridays. Therefore, look at days of the week, times and areas. Also examine the size of the premises and the employees' experience of the equipment, tranquility and location before you change the capacity.
Make insights actionable
MyDesk Analytics can support an overview of desks, meeting rooms and catering depending on the modules. AI can help ask questions of data, but answers must be evaluated against the report's snippets and definitions. Exports and special reports can be included in the further analysis.
Clarify access and storage
Agree who should be able to see personally identifiable information and how anonymization is used. Use reports to understand the needs of the office with the agreed purpose, and do not evaluate the efforts of a single employee based on office attendance alone.
Links and materials
- MyDesk Analytics for analyzing office usage
- Sensors: hardware, mounting and support
- How to calculate the office occupancy rate
- Sensor location and measurement coverage
- Office sensors: booking and activity
- Security, data processing and access
- Prices and AI consumption
- Meeting room booking and utilization of meeting rooms