AI Office Analytics | Office Insights with AI

Some of the companies using MyDesk

Workspaces and insights

Use your office data
to plan space and operations.

See the demand

Identify days and areas with high or low demand.

Ask about the patterns

Explore office data in natural language and get help understanding it.

Plan your next steps

Use insights and suggestions to plan space, facilities and office operations.

Explore the possibilities

Try asking questions
about your office data.

Switch between desks and meeting rooms and select an example question. See how the dashboard and AI insights use the same example figures.

Dashboard with a clear data basis
Natural language questions
Suggestions for you to assess

Try the example →
Illustrative data. No real bookings or orders are created.

AI Office AnalyticsInteractive demo

Your office's pulseSample data

Show data for

Average booking rate62%

Busiest dayTuesday

48%Mon

86%Tue

68%Wed

72%Thu

36%Fri

Tuesday has the highest demand. Compare the different weekdays.

Illustrative reservations. The figures do not measure physical presence.

What would you like to know about your office?

ILLUSTRATIVE ANSWER

Select a question to see a fixed example of an AI insight.

Fixed sample answers. No data is sent to an AI service.

Space, reception and canteen

Use data to plan
day-to-day operations.

Insights also cover visitors and catering. We agree which data sources to include so the overview helps answer your questions.

Do you have space where you need it?

View desk and room use by area or department. Compare reservations with sensor data where available.

When do visitors arrive?

Use registered visits to identify busy periods and plan reception staffing.

What should the canteen prepare?

Identify patterns in catering orders and use them to plan kitchen work.

Choose the overview you need

Reports

Use standard reports to track the same key figures over time.

AI insights

Ask questions about the agreed data and assess the suggestions. AI requires activation and your approval.

Power BI

Get tailored reports for specific needs. Integration and scope are agreed separately.

Try AI for meeting booking ↗Read about security and data processing ↗

Illustrative view of the solution in a working day

01 Requirements → 02 Setup → 03 Ready to use

We help you every step of the way

We help you get started
with analysing your office data.

Together, we clarify the questions you want to answer and the data to include. Access, reporting and AI activation are agreed with you.

We start with your needs

Which decisions should the insights support?

We clarify data and access

Bookings, sensors and permissions are reviewed together.

We make insights useful

Get help understanding the insights and assessing the suggestions.

Part of the whole office

One solution.
More possibilities.

01 / Workplaces and insight

Desk booking

Find a desk near your team.

Meeting room booking

Find a room that suits your meeting. Bring rooms, catering and visitors into the working day you already know.

Planner – meeting overview

Give reception and PAs a shared starting point. See meetings, find free time and manage the details that make the day run smoothly.

What makes
your working day work.

Overview of AI Office Analytics and the options surrounding the solution.

Features and options in AI Office Analytics
Feature / option	What it means for you	In your solution
Office utilisation	See patterns in desk and room usage.	Solution functionality
Predefined reports	A starting point for insights.	✓ Included
Custom reports and widgets	Use AI to create overviews.	✓ Included
Optimisation suggestions	Explore opportunities in office usage.	✓ Included
Natural language questions	Ask questions about your workplace data.	After activation
Heatmaps and sensor insights	Combine bookings with actual usage.	Depends on data sources
Power BI	Discuss custom reporting.	Integration / optional extra
Prompt usage	Usage is billed in addition to the monthly price.	Usage billing
Visitor and catering data	Plan reception and canteen operations using registered visits and orders.	Depends on data sources
Areas and departments	Compare use across the office.	Depends on data sources

We agree scope, setup and optional extras with you. Hardware and related modules are discussed separately.

Good to know

An easier start.
Made simple.

Is a booking the same as actual usage?

No. Bookings show reservations. Actual presence data requires appropriate registrations or sensors.

Is the demo a live AI response?

No. The answers and figures here are fixed, illustrative examples. No questions or data are sent to an AI service.

Is AI activated automatically?

No. Activation, access and the data basis are agreed with you and require your approval.

Can we use sensors?

Yes. Sensor and booking data can be included in the overview. Hardware and setup are agreed separately.

How is the solution billed?

The monthly price, prompt usage, data sources and any extras are agreed in your quote. See the list prices on the pricing page.

Can we analyse visitors and catering?

Yes, when the relevant registrations and orders are included in the data. We agree data sources, access and reporting with you.

When is Power BI relevant?

Power BI is useful for specific reporting needs. It is agreed as a separate integration or optional extra.

Pricing and calculation

What does it cost?

Adjust quantities to see your estimated price immediately.

Currency Indicative conversion · rounded to whole amounts · ECB 2026-10-02

AI Office Analytics150 USD per monthAI prompts per month75 USD per 1,000 AI prompts

Hardware and optional extras are excluded.

AI Office Analytics

Would you like to see
how it works?

Book a demo to explore the options for your organisation.

View pricing ↗

Understand how
your office is used.

Some of the companies using MyDesk

Use your office data
to plan space and operations.

See the demand

Ask about the patterns

Plan your next steps

Try asking questions
about your office data.

Use data to plan
day-to-day operations.

Do you have space where you need it?

When do visitors arrive?

What should the canteen prepare?

Choose the overview you need

Reports

AI insights

Power BI

We help you get started
with analysing your office data.

We start with your needs

We clarify data and access

We make insights useful

One solution.
More possibilities.

Desk booking

Meeting room booking

Planner – meeting overview

What makes
your working day work.

An easier start.
Made simple.

What does it cost?

Would you like to see
how it works?

A demo with
your working day in focus.

Book a demo

Some of the companies using MyDesk

Use your office datato plan space and operations.

See the demand

Ask about the patterns

Plan your next steps

Try asking questionsabout your office data.

Use data to planday-to-day operations.

Do you have space where you need it?

When do visitors arrive?

What should the canteen prepare?

Choose the overview you need

Reports

AI insights

Power BI

We help you get startedwith analysing your office data.

We start with your needs

We clarify data and access

We make insights useful

One solution.More possibilities.

Desk booking

Meeting room booking

Planner – meeting overview

What makesyour working day work.

An easier start.Made simple.

What does it cost?

Would you like to seehow it works?

Use your office data
to plan space and operations.

Try asking questions
about your office data.

Use data to plan
day-to-day operations.

We help you get started
with analysing your office data.

One solution.
More possibilities.

What makes
your working day work.

An easier start.
Made simple.

Would you like to see
how it works?