What should a booking system be able to do in the office?
A booking system collects reservations and shows what is available. Start by clarifying whether you want to book meeting rooms, desks, parking or other shared resources. The need is different from time booking for customers: In the office, the booking must also suit the employees' access, calendar and location.
Meeting booking and venue booking in the same workflow
When booking a meeting, the time, participants and premises must match. Investigate how venue booking works with your Microsoft 365 calendars and what happens in the event of a move or cancellation. If the meeting also requires catering, ordering and changes should be included in the same clarification. Integrations and modules depend on the chosen solution and setup.
Map everyday life
Describe how desks, meeting rooms, guests, parking and catering are handled today. Find the places where manual lists and messages make changes hard to follow. Choose the modules that solve specific problems rather than introducing all functions at once.
Control integration and access
Clarify Microsoft 365, user groups and rights with IT. Test both the employee's booking and the administration's overview. Apps and integrations must work with the clients and devices you actually use.
Make changes part of the test
A system must also handle relocation and cancellation. Follow a reservation through changes and control meeting, catering and guests. Agree responsibility for data, maps and resources when the office changes.
Plan introduction and follow-up
Give employees short guides and a clear contact route. If necessary, start with a limited area and use the experience before you expand. Compare offers for functions, setup, support and contract terms with your needs.