Introduction to Meeting Room Booking Software

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

In the modern era of technology, workplace efficiency is paramount. One of the most important aspects that contribute to this efficiency is the management and organization of meeting rooms. Here comes the

meeting room booking software into the picture.

What is Meeting Room Booking Software?

Meeting room booking software is a digital solution that helps organizations manage and reserve their meeting rooms efficiently. This software simplifies the process of scheduling meetings by providing a central platform where users can check room availability, select a suitable time slot and book a room for their meetings or events. These systems often integrate with calendars and send notifications to participants.

The importance of Meeting Room Booking Software

Meeting room booking software is essential to ensure a smooth and efficient workday. Without this software, finding available meeting rooms can be a challenge and can cause confusion and conflict between employees. With this software, employees can easily see which meeting rooms are available and book them as needed.

Key features of Meeting Room Booking Software

Meeting room booking software comes with a range of features that make it easy and convenient for organizations to manage their meeting rooms. Some of the key features include:

Interactive Booking Experience

The software offers interactive booking experiences and a custom view of your organization. This makes it easy for users to see all available meeting rooms and choose the one that best suits their needs.

Rig Analysis

The software allows you to optimize your space utilization strategy with actionable insights into how and when employees use workspaces.

Flexible Booking Options

The software allows you to book meeting rooms in the way you prefer, whether it’s via mobile, web app, tablet, calendar tool or touchscreen kiosk PC.

Benefits of Using Meeting Room Booking Software

Using meeting room booking software has a number of benefits, including:

Improved Efficiency

Meeting room booking software makes it easy for employees to find and reserve meeting rooms, saving time and improving efficiency.

Reduction in Conflicts

The software reduces conflicts over booking as it is clear which meeting rooms are available and when.

Better use of meeting rooms

With insights into how and when meeting rooms are used, organizations can make smarter decisions about space management, workplace design and costs.

Improved Employee Satisfaction

Since it’s easy to book meeting rooms, it improves employee satisfaction and contributes to a better workplace experience.


Meeting room booking software is an essential tool that can improve efficiency and productivity in your workplace. By making it easy for employees to book meeting rooms, you can reduce conflict and ensure everyone has access to the resources they need. Whether you run a small business or a large organization, this software can be a valuable addition to your tech toolbox.

If you are looking for meeting room booking software, you can read more about MyDesk meeting room booking software on this page, you can also book a meeting and get a demo.

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6916 0382 eller

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Henrik, Jesper og Louise - MyDesk

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You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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