How MyDesk Guest Registration improves the visitor experience for your guests

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Introducing MyDesk: Revolutionize your guest registration process

In a world where first impressions are everything, it’s important for businesses to ensure their guest registration process is as smooth and welcoming as possible. MyDesk is an innovative solution that revolutionizes the way businesses manage visitors from the moment they walk through the door. With an intuitive platform that combines technology and ease of use, MyDesk offers a modern approach to guest registration that leaves a lasting positive impression.

The traditional guest registration process can often be time-consuming and frustrating for both guests and front desk staff. With MyDesk, this becomes a problem of the past. The system is designed to streamline the check-in process, reduce waiting time and minimize paperwork. This means guests can quickly get registered and receive the necessary information they need without unnecessary delays.

MyDesk isn’t just a time saver; it’s also a security enhancement. In a time when data security is more important than ever, MyDesk offers secure methods for storing guest data. This gives businesses peace of mind knowing that their guests’ data is handled with the highest level of confidentiality and compliance with applicable data protection laws.

Finally, MyDesk is a platform that can be easily customized to reflect your company’s brand and values. From welcome screens to guest card printing, everything can be customized to create a unique and memorable experience for each guest. This level of personalization is essential to create a sense of value and recognition among visitors.

How MyDesk optimizes guest registration for a flawless visitor experience

MyDesk understands the importance of a seamless visitor experience and has developed a number of features that optimize the guest registration process.

To ensure guests feel welcome and informed, MyDesk allows you to automatically send predefined messages and instructions to guests before they arrive. These messages can include anything from parking instructions to a personalized welcome greeting, helping to prepare guests for their visit and minimize any confusion.

MyDesk’s ability to integrate with other systems is also a key factor in creating a flawless experience. For example, it can synchronize with the company’s calendar system to ensure hosts are automatically notified when their guests arrive. This eliminates the need to manually contact the host and ensures guests are quickly greeted by the right person.

The most important MyDesk features that increase guest satisfaction

MyDesk is equipped with a number of key features designed to increase guest satisfaction. One of these is the personalization of the visitor experience. The system allows businesses to customize welcome screens and visitor badges with their company logo and colors, creating a cohesive and professional experience.

Another important feature is the ability to pre-register guests, which means that all necessary information can be collected before the guest arrives. Not only does this reduce the time spent on arrival, but it also gives guests a more streamlined experience as they don’t have to fill out forms or wait for approval.

MyDesk’s reporting and analytics tools are also invaluable for businesses looking to understand and improve their guest management. These tools provide insights into everything from visitor patterns to average wait times, allowing businesses to identify bottlenecks and improve processes.

Finally, MyDesk’s ability to handle multiple visitors simultaneously is a great advantage for businesses with high traffic. The system can efficiently manage large groups of guests, ensuring that each person is processed quickly and efficiently, even during peak times. This is essential to maintain a high level of guest satisfaction and ensure that all visitors leave with a positive impression of the business.

Overall, MyDesk is a comprehensive solution that improves the guest registration process and visitor experience. With its intuitive design, security features and personalization options, it’s a tool that can help any business create a lasting positive impression with their guests.

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Henrik, Jesper og Louise - MyDesk

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