How desk booking makes your workday smoother and more efficient In a busy workday, it’s important to have an efficient and smooth work routine in order to meet all tasks and deadlines. One of the most effective ways to optimize your workday is by implementing desk booking. Desk booking is a digital solution that allows employees to book desks and meeting rooms in an easy and manageable way. In this article, we’ll take a closer look at how desk booking can improve your daily productivity, how it works in practice and how you can implement it into your daily routine.
Optimize your workday with desk booking: How to do it
Desk booking is a simple and efficient way to optimize your workday. By booking your desk or meeting room in advance, you avoid wasted time and frustration when trying to find an available space to work. It also allows you to plan your day better and ensure you have the necessary facilities available when you need them. To get started with desk booking, you first need access to a desk booking platform. There are several different solutions on the market, but one of the most popular is MyDesk, which is an Outlook add-in. This makes it easy and intuitive to book desks and meeting rooms directly from your Outlook calendar. Once you’ve installed MyDesk, you can start booking desks and meeting rooms by simply clicking on an available time in your calendar and selecting the desired location.
How desk booking can improve your daily productivity
One of the biggest benefits of desk booking is that it can improve your daily productivity. By having a fixed place to work that suits your needs, you can avoid unnecessary interruptions and distractions. You can also plan your day better and avoid wasting time looking for an empty desk or meeting room. A study by Steelcase shows that employees who have access to a fixed workspace are more productive and satisfied with their work. They feel more organized and have a better work rhythm, resulting in higher productivity. By implementing desk booking, you can improve your daily productivity and increase your job satisfaction at the same time.
Efficiency and agility: How desk booking works in practice
Desk booking works by allowing employees to book a desk or meeting room in advance via a digital platform. This allows them to plan their day better and avoid wasted time. Once an employee has booked a space, it will be reserved in their name and other employees will not be able to book the same space at the same time. One of the benefits of desk booking is that it gives employees flexibility and the ability to customize their workday according to their needs. For example, if an employee needs to work in a quiet environment, they can book a desk in a quiet area. On the other hand, if they need to collaborate with colleagues, they can book a meeting room. This allows employees to customize their workday according to their tasks and needs, which can increase the efficiency and agility of their work.
How to implement desk booking into your daily routine
To implement desk booking into your daily routine, it’s important to have a clear plan and communicate this to your colleagues. Start by informing them that you will now start using desk booking as part of your work routine. Then you can decide together how you will organize and allocate desks and meeting rooms. It’s also important to have good communication and an updated calendar so that everyone is aware of when a space is booked and when it’s available. It can also be a good idea to have a backup plan in case a space is occupied when you need it. This could be a quiet area or a meeting room that is not booked at the time, for example.
MyDesk as an Outlook addin can be used for desktop booking: How to
As mentioned earlier, MyDesk is a popular desktop booking platform that works as an Outlook addin. To use MyDesk, you must first download and install the addin on your computer. Once done, you will see a new tab in your Outlook calendar where you can book desks and meeting rooms. To book a location, simply click on the desired time in your calendar and select the location you want to book. You can also add a description or notes to your booking if needed. Once you have confirmed your booking, it will appear in your calendar and other employees will be able to see that the venue is busy at that time. In case of changes or cancellations, you can easily edit or delete your booking by clicking on it in your calendar. This makes it quick and easy to customize your workday to suit your needs. In today’s modern work environment, it’s important to have efficient and agile work routines to keep up with busy schedules. Desk booking is one of the most effective ways to optimize your workday as it allows you to plan your day better and avoid wasted time. By following the tips above and using a platform like MyDesk, you can implement desk booking into your daily routine and experience increased productivity and satisfaction with your work.
