How a Meeting Room Booking System Optimizes Your Booking Process

Book catering after demand and avoid food waste

With MyDesk meeting catering, your employees get an easy and recognizable booking experience, without the need to leave Outlook and the meeting they are already booking.

The module gives you advanced options to provide employees with a menu that takes into account location, room, time and much more. The module also handles moving, changing and canceling meetings and ensures all relevant people are up to date.

Catering app on mobile phone

Easy management of meeting reservations for canteen staff

Our platform makes meeting catering management simple and straightforward for canteen staff. They can easily see what meeting catering needs to be delivered, when it needs to be delivered and by whom. Plan and record the status of the delivery, including prepared, delivered and cleaned. This gives you full control over the catering process and ensures everything runs smoothly.

Through the canteen app, canteen staff can add products to an order that are not normally on the menu and ensure these are also included in further internal invoicing.

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Louise, Henrik og Jesper - MyDesk

At a time when efficiency and agility are key in any professional context, MyDesk comes to the rescue with an innovative solution that integrates both meeting booking and meeting catering directly into Microsoft Outlook. This integration represents a fundamental improvement to the booking process, not only simplifying the scheduling of meetings, but also transforming it into a more intuitive and seamless experience. Let’s dive into how MyDesk can optimize your meeting booking process and enrich your use of Outlook.

An Integrated Solution in Your Preferred Calendar Environment

The main strength of MyDesk lies in its seamless integration with Outlook. This approach ensures users enjoy an integrated experience where meeting booking and catering is handled directly within the calendar environment. Users no longer need to juggle between different applications or platforms – everything is handled within the familiar Outlook interface.

Save time and increase productivity

By minimizing the time spent on arranging meetings and catering, MyDesk saves users valuable minutes that can be redirected to other productive activities. With a few clicks, users can search for available meeting rooms, view details about facilities, and even arrange catering customized to the size and type of meeting. This efficiency in the booking process is invaluable in a fast-paced workday.

Hassle-free meeting catering

A unique feature of MyDesk is its integrated meeting catering system. Through Outlook, users can easily select and order catering to suit the nature of the meeting and the number of attendees. This feature eliminates the hassle of arranging catering from external suppliers and ensures that everything from food to furniture is ready when the meeting starts.

Automated Reminders and Synchronization

With MyDesk’s automated reminder feature, users and attendees are always kept up to date on upcoming meetings and any changes. These reminders are synchronized with the Outlook calendar, ensuring all meeting information is consistently up-to-date and accessible to all relevant parties.

Customization to Business Needs

An additional aspect of MyDesk’s value lies in its customizability. Businesses can customize aspects of the booking process to reflect their specific requirements and preferences. This can range from prioritizing certain meeting rooms for specific teams or adapting catering options to accommodate special dietary needs.

Improved User Experience and Collaboration

With MyDesk, scheduling meetings is not only easier, but also more user-friendly. This improved user experience encourages greater collaboration among teams, as employees can easily schedule and attend meetings without the logistical headaches previously associated with the process.

Final Thoughts

MyDesk’s integration with Outlook represents a significant improvement in the way we plan and conduct meetings in the professional environment. By unifying meeting booking and catering in a single, intuitive system, MyDesk offers a solution that not only saves time, but also improves the overall meeting experience. In a world where time is a critical resource, MyDesk isn’t just a tool – it’s a crucial ally in the pursuit of greater efficiency and productivity.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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