Efficient use of resources: The benefits of sharing meeting rooms

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

Efficient resource utilization: Why share meeting rooms?

Introduction to Efficient Resource Utilization
Efficient use of resources is a key component of any sustainable business strategy. In a world where space and resources are limited, it’s important to find ways to maximize the use of available facilities. This is especially true for meeting rooms, which often sit empty outside of scheduled meetings and conferences. By sharing meeting rooms, companies and organizations can reduce waste, save money and promote a more flexible work environment.

Why Share Meeting Rooms?
Sharing meeting rooms is a smart way to utilize existing resources. It allows businesses to minimize the cost of maintaining multiple underutilized spaces. It can also create a more dynamic and collaborative environment where different teams and organizations can come together and exchange ideas. This can lead to innovation and new business opportunities that may not have been possible in a more isolated work environment.

The economic benefits of shared meeting room facilities

Reduced Operating Costs
By sharing meeting rooms, companies can save significantly on operational costs. Instead of each company having to bear the full cost of renting, maintaining and servicing a meeting room, these costs can be shared between multiple parties. This can result in lower rental costs, reduced cleaning and maintenance costs, and more efficient use of energy and other utilities.

Greater Flexibility and Scalability
Shared meeting room facilities also offer greater flexibility. Businesses can customize their meeting room usage as needed, making it possible to scale up or down without the major financial implications that come with having a fixed meeting space. This is especially beneficial for small and medium-sized businesses, startups and freelancers who may not need a permanent meeting room.

Optimizing space and resources: How shared meeting rooms make a difference

Efficient utilization of space
By sharing meeting rooms, companies can optimize the use of their physical space. Instead of having several half-empty rooms, you can have fewer but fully utilized spaces. This not only leads to cost savings, but also to a more sustainable use of space, which is important in densely populated urban areas where the price per square meter is high.

Improved Resource Utilization
Shared meeting spaces can also lead to a more responsible use of resources. By centralizing facilities such as printers, projectors and video conferencing equipment, companies can reduce their overall consumption of electronics and thus their environmental footprint. In addition, sharing meeting spaces can promote reuse and recycling of materials, as common areas are often equipped with reusable stationery and refillable supplies.

Shared meeting rooms with MyDesk solutions

MyDesk is an innovative solution that makes it easy for companies to share meeting rooms. The platform offers an online booking and management feature that allows users to reserve meeting rooms on demand. This system ensures that the space is utilized efficiently and that users only pay for the time they actually spend.

Customization and Ease of Use
With MyDesk, businesses can customize their meeting room experience. They can choose rooms based on size, location, available equipment and other specific needs. The platform is designed to be user-friendly, so even those with limited technical experience can easily navigate the booking process. This allows all types of users to benefit from shared meeting room facilities.

Efficient utilization of resources through meeting space sharing is a strategy that offers significant financial, operational and environmental benefits. By implementing solutions like MyDesk, businesses and individuals can easily access and utilize shared meeting room facilities, leading to more sustainable and cost-effective operations. In a time when flexibility and adaptability are essential for success, sharing meeting space is a smart way to foster collaboration and innovation while maintaining a responsible approach to resource management.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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