Effective meeting room catering planning: A guide to successful meetings

Book catering after demand and avoid food waste

With MyDesk meeting catering, your employees get an easy and recognizable booking experience, without the need to leave Outlook and the meeting they are already booking.

The module gives you advanced options to provide employees with a menu that takes into account location, room, time and much more. The module also handles moving, changing and canceling meetings and ensures all relevant people are up to date.

Catering app on mobile phone

Easy management of meeting reservations for canteen staff

Our platform makes meeting catering management simple and straightforward for canteen staff. They can easily see what meeting catering needs to be delivered, when it needs to be delivered and by whom. Plan and record the status of the delivery, including prepared, delivered and cleaned. This gives you full control over the catering process and ensures everything runs smoothly.

Through the canteen app, canteen staff can add products to an order that are not normally on the menu and ensure these are also included in further internal invoicing.

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Louise, Henrik og Jesper - MyDesk

Introduction to effective meeting room catering planning

Planning catering for meetings can be a complex task that requires attention to detail and understanding the needs of attendees. Successful meeting catering can enhance attendee experience, promote networking and contribute to the overall success of the meeting. It’s important to consider the purpose, duration and attendee profile of the meeting when planning catering.

To ensure effective planning, it’s essential to start early. This allows time to research different catering options, compare prices and ensure availability. It’s also important to consider the budget, as catering can vary significantly in price. A clear understanding of the budget will help narrow down the options and avoid surprises.

When planning catering, you should also take into account attendees’ dietary needs and allergies. It’s important to offer a variety of food that can cater to different needs, including vegetarian, vegan and gluten-free options. This shows consideration and respect for all participants and ensures that no one leaves the meeting hungry.

Finally, it’s important to coordinate the logistics of catering. This includes delivery times, set-up and clean-up. Clear communication with the caterer and meeting room staff will ensure everything runs smoothly on the day.

Choose the right catering for your meeting: tips and tricks

Choosing the right catering for your meeting requires consideration of the nature of the meeting and attendee expectations. For example, a light lunch would be appropriate for a dinner meeting, while a longer workshop may require more substantial food. It’s also important to think about the time of the meeting – morning meetings may need coffee and breakfast elements, for example.

Another consideration is the format of the meeting. Standing receptions can be ideal for networking meetings where people want to mingle, while seating can be better for presentations or panel discussions. The choice of catering should reflect this and facilitate the desired interaction between participants.

It’s also important to think about the presentation of the food. Visually appealing catering can make a big difference to attendees’ impressions and can even become a topic of conversation. Make sure the food is presented in a way that is in line with the tone and style of the meeting.

Finally, consider sustainability in your catering choices. Many participants value eco-friendly choices, such as locally produced produce or recyclable or compostable service items. This can not only reduce the environmental impact of the meeting, but also improve the company’s image.

MyDesk meeting room booking: Add catering directly to your meetings

MyDesk meeting room booking is a tool that can streamline the planning of meetings and catering. With MyDesk, organizers can easily search and book meeting rooms and add catering as part of the booking process. This integrated system saves time and reduces the risk of misunderstandings between different suppliers.

When using MyDesk, you can browse through a variety of catering options and choose the one that best suits your meeting needs. The system also allows you to specify delivery times and special requests, ensuring that everything is in place when the meeting starts. This is especially useful for companies that frequently organize meetings and want a consistent quality and service.

MyDesk also offers the ability to customize catering to specific dietary needs and preferences. This ensures that all participants can enjoy the meal, regardless of their individual needs. In addition, the system provides an overview of previous orders, making it easier to evaluate and adjust future catering choices.

By integrating catering planning directly into the meeting booking process, MyDesk helps create a more efficient and seamless experience for both organizers and attendees.

Easy management: A dream for canteen staff

With MyDesk’s intuitive system, managing meeting reservations becomes a breeze for cafeteria staff. Our user-friendly platform makes it easy to coordinate and manage meeting catering, so your canteen team can focus on delivering a first-class service. Efficiency and simplicity come together so every booking is processed effortlessly. MyDesk makes it easy to delight your guests with a seamless and tasty meeting experience.

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Henrik, Jesper og Louise - MyDesk

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