From Chaos to Control: A Guide to Choosing the Perfect Meeting Room Booking System

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

In a world where business dynamics are constantly changing and efficiency is key to success, finding and booking the right meeting space can be a disproportionate time suck. It has to end now. With the right meeting room booking system, companies can finally turn chaos into control. But what should you look for and how do you make sure the system fits your needs?

Understanding Needs

First and foremost, it’s important to understand what your company needs in a meeting room booking system. How many meeting rooms to manage? Should the system integrate with Outlook? Are detailed usage statistics reports needed? By answering these questions, you can narrow down your search and ensure you choose a system that covers all necessary functions.

Ease of use is crucial

A system can have all the features in the world, but if it’s not user-friendly, it won’t be used optimally. Ease of use is essential to ensure that all employees – from the CEO to the part-time worker – can easily find and book a meeting room. An intuitive interface that is accessible on multiple devices and allows for quick booking and confirmation is not just a plus – it’s a necessity.

Integration with Existing Systems

To maximize efficiency, the ideal meeting room booking system should integrate seamlessly with your company’s current software, such as Outllok, Teams and the rest of Microsoft Office 365. Integration minimizes the risk of double bookings and ensures everyone is up to date with the latest changes to meeting schedules.

Scalability and Customization

Businesses grow and change, and a meeting room booking system should be able to scale and adapt to this evolution. Look for systems that allow customization of features and can be easily updated to meet changing requirements.

Support and Security

An often overlooked but essential aspect of a meeting room booking system is support and security. Choose a provider that offers reliable customer service and technical support. In addition, the system must be secure and comply with data protection regulations to protect sensitive information about employees and meeting activities.

Effective Reporting and Analytics

A meeting room booking system should offer advanced reporting and analytics tools. This allows you to track meeting patterns and room usage, which is invaluable data for optimizing resource utilization and planning future investments.


Switching from a chaotic manual booking system to an integrated, digital meeting room booking system may seem like a big change, but the benefits are clear and numerous. By choosing the right system that matches your business needs, you can transform meeting planning from a time-consuming task into a smooth, efficient process. Control over meeting resources means better utilization of time and space, and ultimately, a more productive and profitable business. Let your choice of meeting room booking system be the first step towards a more organized future.

If you want to read more about a meeting booking system that matches all of the above requirements, read more about MyDesk meeting booking.

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6916 0382 eller

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Henrik, Jesper og Louise - MyDesk

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You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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