Buyer's guide updated 26 October 2026
This guide was written by MyDesk and supplements the original content of the article. The product options are based on the current solution pages, the price overview and the customer cases linked below. Your specific modules and set-up are agreed in the offer.
When is MyDesk a relevant workplace platform?
MyDesk ApS is a Danish software supplier for the office's physical resources. The platform includes desk booking, meeting room booking, meeting catering, guest registration, parking and the option of AI Office Analytics. Employees can use the relevant booking modules in Outlook, Teams, mobile and web. Reception, canteen and facility management get workflows around the selected modules. Start with the need you want to solve, rather than assuming that all modules are necessary.
Make the concept of digital workplace concrete
Digital workplace can cover everything from document work and internal communication to booking office resources. MyDesk must be assessed on booking and office operations: Can the employee find space with colleagues? Can the meeting be provided with a suitable room? Can the kitchen and reception follow the relevant orders and visits? A clear need makes it easier to compare suppliers who otherwise describe different solutions with the same overall concept.
Compare modules, support and documented setups
Evaluate Microsoft 365 integration, access, security, Danish support and price for your particular module choice. GF Forsikring has gathered meeting rooms, catering, desks and guests. Novafos combines desks, meeting rooms and guest registration with digital guest cards. Use such customer cases as a starting point for questions for a demonstration, and get functions, hardware and terms of agreement confirmed for your own company.
Choose a clear problem
Perhaps the reception is spending time on guest lists, the employees are looking for available rooms, or the canteen lacks notification of changes. Map out the process and describe the result you want to achieve. A common overview only works when the information is kept up to date.
Introduce the solution together with the users
Involve employees, IT, reception and facility management. Agree on booking rules, rights and help, and test a regular day as well as changes and cancellations. Technology can support corporate culture, but does not create collaboration alone.
Use the office wisely
Booking and sensor data can help understand space requirements and busy periods. Possible savings in space, power or materials must be assessed against the actual operation. Do not use old example figures as a guarantee of economy or climate effect.
Follow up on what matters
Ask users if it has become easier to find space, prepare meetings and receive guests. Combine the answers with relevant usage data and adjust the solution. See the implementation page for next steps.