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How many desks? Plan for the busy days
A weekly average can look reasonable even when desks are scarce on a busy day. Use this method to assess a proposal for fewer desks.
Read onLost visitor badge: how reception should follow up
Identify the right badge, check any access permissions and track the replacement. A practical routine for when a visitor badge goes missing.
Read onBooking meetings for others: who is the organiser?
When planning meetings for a colleague, clarify the organiser, permissions and follow-up. Here is a practical routine for assigning responsibility.
Read onWhen your reserved parking space is occupied
You have arrived at the office, but another car is in your space. Use a clear routine to check the booking, get local help and confirm an alternative.
Read onMeeting room names: find the right room
Make the room name recognisable in the invitation, on the floor plan and at the door. Here is a practical checklist for naming and renaming rooms.
Read onAnother office: check your booking before arrival
Working at a different address? Check the location, desk and access arrangements beforehand so your reservation fits your working day.
Read onCanteen takeaway: ordering and collection
Make clear what employees are ordering, when the deadline is and where to collect the food. Here is a practical routine for canteen takeaway.
Read onCompany car bookings: time, keys and returns
A reservation does not prepare a car for its next trip. Agree booking periods, key collection and returns for the cars your employees share.
Read onDesk booking: manage equipment and faults
Make desk selection more precise with clear information about monitors and connections. Agree who handles missing items and faults at the desk.
Read onRecurring meetings: manage the series and room
Does one date need to move, or does the whole series need changing? Define the scope, then check the room, attendees and related orders.
Read onMeeting rooms: allow time to get ready between meetings
A calendar can show no overlap while the room is still not ready. Agree who tidies up and prepares the room before the next meeting.
Read onVisitor check-out: keep the visitor list up to date
Returning a visitor badge does not necessarily close the visit in the overview. Agree how to handle check-out, badge returns and unclear records.
Read onOffice layout changes: update the floor plan and bookings
Moved desks and new areas need to be right on the map too. Gather the changes, review affected reservations and check desk selection before the new layout is used.
Read onMeeting room capacity and equipment: check the details
Clear meeting room details make choosing easier. Check seating, equipment and location, and agree who keeps the information up to date.
Read onShared meeting rooms in serviced offices: buyer’s guide
A room can be shared, even if the companies in the building each have their own IT. The challenge is to give the tenants a simple way to make a reservation and at the same time maintain t…
Read onLunch registration with employee cards and NFC
When employees arrive at the canteen, it must be clear how the lunch will be registered. A card-based solution can combine identification and registration in a simple workflow. But card, …
Read onOffice sensors: check placement and coverage
Define the measurement point, sensor type and placement before expanding. Use a pilot installation to check readings, connectivity and any booking rules.
Read onLunch sign-ups: a clear meal count for the canteen
The kitchen needs one clear meal count. Agree deadlines, guest meals and late changes so sign-ups, preparation and payment use the right information.
Read onVisitor check-in without a receptionist: who welcomes guests?
An unstaffed reception needs a clear plan for welcoming visitors. Assign host responsibilities, help for waiting guests and support when something goes wrong.
Read onMeeting room display or Planner: which do you need?
Showing status at the door and coordinating several rooms are different tasks. See when a meeting room display, MyDesk Planner or both fit your workflow.
Read onDesk booking pilot: test before rollout
A reservation can look right on screen and still send a colleague to the wrong desk. Use a small pilot to test the full office-day experience.
Read onOffice parking rules: make space allocation clear
Who can book, when should a parking space be released, and who helps visitors? Set clear parking rules that people can follow in their daily work.
Read onHybrid meeting: checklist for room, sound and participants
A hybrid meeting needs to work for people in the room and those joining online. Use this checklist to choose a room, test the equipment and make sure everyone can contribute.
Read onOffice occupancy rate: how to calculate it
An office occupancy percentage is only useful when you know what was counted. Use this practical method to define the desks, time period and data source before comparing results.
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