Automate your guest registration

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Automate your visitor registration is a modern solution that enables businesses to digitize and streamline their visitor management processes. By using this technology, businesses can easily record, track and manage information about their visitors in an efficient and secure way. This includes everything from collecting basic contact information to generating detailed reports on visitor patterns. This automated process reduces manual labor, improves safety, increases efficiency and enhances the overall guest experience.

Streamline your business: Automate your guest registration

Streamlining your business is a key factor for success in modern business. One of the most overlooked areas where streamlining can make a big difference is guest registration. By automating this process, you can save time, improve security and give your guests a more pleasant experience.

Traditionally, guest registration has been a manual process that requires the receptionist to record the guest’s name, contact details and the purpose of the visit. This can be time-consuming and inefficient, especially in larger companies where many guests may arrive at the same time. Additionally, manual recording systems can be insecure as they often involve paper logbooks that can be lost or stolen.

Automating guest registration can solve these problems. By using a digital solution, you can streamline the process and make it more efficient. For example, guests can pre-register their visit online, saving time on arrival. They can also check in using a self-service kiosk, freeing up the receptionist to focus on other tasks.

Security can also be improved by automating guest registration. Digital systems can store guest information securely and make sure it’s only accessible to authorized individuals. They can also be integrated with other security systems, such as access control systems, making it easier to monitor who is in the building at any given time.

Automating guest registration can also improve the guest experience. By making the process faster and more efficient, you can minimize waiting time and make it easier for guests to start their visit. Furthermore, digital systems can offer additional features, such as the ability to send guests a confirmation of their visit or give them access to Wi-Fi.

Of course, it’s important to choose the right solution for your business. There are many different systems available and it’s important to consider factors such as cost, ease of use and integration with other systems. You may also want to try a few different solutions before making a final decision.

In summary, automating guest registration can be an effective way to streamline your business. By saving time, improving security and enhancing the guest experience, you can make your business more competitive and successful. So if you’re looking for ways to streamline your business, it’s worth considering automating your guest registration.

How to automate guest registration in your business

Automate your guest registration
Automating guest registration is a powerful way to improve the efficiency and professionalism of your business. By implementing this technology, you can save time, reduce errors and improve your guest experience. Here are some steps you can take to automate guest registration in your business.

First and foremost, you need to invest in a digital guest registration platform. There are many different solutions on the market, so it’s important to choose one that suits your business needs. Some platforms offer basic features like digital check-in and check-out, while others have more advanced features like facial recognition and automatic ID scanning.

Once you’ve chosen a platform, you need to configure it to fit your business processes. This can include customizing check-in forms, setting up automatic reminders and setting security protocols. It’s also a good idea to integrate the platform with your existing IT infrastructure to ensure a seamless experience for both your employees and your guests.

After setting up your platform, it’s time to train your employees. Although most digital guest registration platforms are intuitive and easy to use, it can be helpful to offer some training sessions to ensure everyone is comfortable with the new technology. This can also be a great opportunity to address any concerns or questions your employees may have.

Finally, it’s important to monitor and adjust your automated guest registration process on an ongoing basis. This can include collecting feedback from both employees and guests, analyzing data to identify any issues or bottlenecks, and making necessary adjustments to improve the process. Remember, automation is an ongoing process and it may take some time to fine-tune your solution for the best results.

Automating guest registration may seem like a big task, but the benefits are worth it. By implementing this technology, you can improve your business efficiency, reduce errors and enhance your guest experience. So why wait? Start your automation journey today and see how it can transform your business.

Benefits of automating guest registration

Guest registration automation is a technological innovation that has revolutionized the way businesses manage their visitors. This technology has many benefits that can help businesses improve their efficiency, security and hospitality.

One of the most notable benefits of automating guest registration is efficiency. Traditional methods of guest registration, such as paper logbooks, can be time-consuming and inefficient. With automated guest registration, businesses can quickly and easily register visitors, saving time and resources. This can be particularly useful in busy environments where quick and efficient guest registration is essential.

In addition, automated guest registration can improve security in your business. With this technology, you can easily track who visits your business, when they arrive and when they leave. This can help prevent unauthorized access and ensure that only approved people have access to your business. Furthermore, automated guest registration can help maintain an accurate record of visitors, which can be useful in the event of an emergency or security investigation.

Automated guest registration can also improve hospitality in your business. By automating the registration process, you can ensure your guests feel welcome and valued from the moment they enter your business. This can help create a positive first impression and build strong relationships with your visitors.

Finally, automated guest registration can help improve compliance with data protection legislation. With this technology, you can easily store and manage visitor data in a secure and legal way. This can help protect your business from potential legal issues and ensure you comply with all relevant data protection laws.

In summary, automated guest registration is a powerful technology that can help businesses improve their efficiency, security, hospitality and compliance with data protection laws. By investing in this technology, businesses can save time and resources, improve their security, create a positive first impression for their visitors and protect themselves from potential legal issues. Therefore, it’s clear that automated guest registration is an investment worth considering for any business looking to improve their guest registration process.

Step-by-step guide to automated guest registration

Guest registration automation is an effective way to streamline your business operations, save time and improve guest experience. This process can seem daunting, but with the right guidance, you can easily implement it in your business. Here’s a step-by-step guide to automate your guest registration.

First and foremost, you need to identify your needs. Every business is unique and it’s important to understand what you want to achieve with automation. Looking to improve efficiency? Want to improve your guests’ experience? Or maybe both? By identifying your needs, you can better choose the right solution.

Once you’ve identified your needs, it’s time to research the different solutions available on the market. There are many different systems for automated guest registration, and it’s important to find the one that works best for your business. Some systems are more advanced than others, and it’s important to consider how much time and resources you’re willing to invest in the implementation.

After choosing the right system, it’s time to implement it. This can be a complex process, but with the right planning, it can be done smoothly. Start by testing the system on a small scale to make sure it works as expected. Then you can gradually implement it throughout your business.

Once the system is implemented, it’s important to train your staff to use it. Even the most advanced system won’t be effective if your staff don’t know how to use it. Make sure you provide your staff with the necessary training and support so they can use the system effectively.

Finally, it’s important to monitor the efficiency of the system and make adjustments as needed. Automated guest registration is not a one-time process, but an ongoing process that requires regular monitoring and adjustment. By keeping an eye on the system’s performance, you can ensure it continues to meet your needs and improve your business operations.

Automating guest registration can seem like a daunting task, but with the right planning and implementation, it can be a huge benefit to your business. By following these steps, you can effectively automate your guest registration and improve your business efficiency and guest experience.


Automating guest registration can streamline the process, save time and minimize human error. It can also improve the guest experience by making the check-in process faster and more convenient. Furthermore, it can provide valuable data and insights about guest behavior and preferences.

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Henrik, Jesper og Louise - MyDesk

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