Pool the resources you share

Start with meeting rooms and the other resources that make sense in your company: for example cars or bicycles. Give them clear names, locations and categories. Clarify whether they should have an Exchange calendar or be handled as resources in MyDesk.

Plan in the right calendar

Planner can display several rooms and personal calendars, so that an assistant or reception can find a relevant time slot. Check the organiser, resource and date when booking on behalf of others. Rights determine which actions you are allowed to perform.

Handle change responsibly

Update the meeting directly if you have access or send a request to the organizer. Catering is stored in its own flow. A closed dialogue is not necessarily a saved change of the meeting itself.

Make the overview personal

Select the rooms you are working with and sort them as needed. Use floor plan, calendar or list view for the specific task. Review resource rules and availability when the organization's use changes.