Start with the work tasks

Agree which tasks require physical collaboration and which are suitable for immersion at home. Plan joint office days with a clear purpose rather than measuring the quality of work on the number of attendance days. Also ensure that colleagues participating online can contribute to meetings and decisions.

Make seat selection predictable

Hot desking and free seating means that several employees share seats over time. Show where there is a vacancy and where the team is sitting before the employee leaves. Keep clear agreements for special needs, fixed seats, peace and clean-up. A flexible distribution of space should allow freedom of choice without making the working day unpredictable.

Create visibility without unnecessary registration

Use a simple common way to indicate office, home work and other work locations. With MyDesk, employees can book desks and use the status choices the company has set up. Agree how the information is used, who can see it and when bookings are to be released.

Follow up on everyday life

Compare booking patterns with the employees' experience of the office. Are there enough quiet zones, good meeting facilities and space on the busy days? Adjust both frameworks and agreements when needs change. A good hybrid model is a workflow that is continuously adapted.