Map everyday life

Describe how desks, meeting rooms, guests, parking and catering are handled today. Find the places where manual lists and messages make changes hard to follow. Choose the modules that solve specific problems rather than introducing all functions at once.

Control integration and access

Clarify Microsoft 365, user groups and rights with IT. Test both the employee's booking and the administration's overview. Apps and integrations must work with the clients and devices you actually use.

Make changes part of the test

A system must also handle relocation and cancellation. Follow a reservation through changes and control meeting, catering and guests. Agree responsibility for data, maps and resources when the office changes.

Plan introduction and follow-up

Give employees short guides and a clear contact route. If necessary, start with a limited area and use the experience before you expand. Compare offers for functions, setup, support and contract terms with your needs.