In a busy workday, efficient meeting booking is essential for productivity. At MyDesk, we understand this and offer a solution that revolutionizes the way you can book meetings in Outlook. We integrate seamlessly with your existing Microsoft 365 and Exchange systems to make booking meeting rooms and resources intuitive and efficient. Forget about double bookings and wasted time – with MyDesk you get full control of your meetings directly in Outlook.
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\nOur solution is designed to give you a seamless experience, whether you need to book a meeting room for a quick ad hoc meeting or a large conference. We ensure that the process of booking a meeting in Outlook is as simple and user-friendly as possible, while giving you access to advanced features that support a modern and agile workplace.
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\nMany people know the frustration of booking a meeting in Outlook and finding an available meeting room at the same time. Outlook’s built-in scheduling assistant is great, but it often falls short when it comes to fully managing complex meeting room portfolios. This is where MyDesk comes in. We are significantly improving and expanding the functionality of Outlook.
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\nMyDesk gives you a complete overview of all available meeting rooms and their facilities, directly in Outlook. Our add-in makes it easy to:
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\nThis means that when you need to book a meeting in Outlook, you can now do so with unprecedented flexibility and insight. Our goal is to remove any uncertainty around meeting room availability and ensure that your meeting can be held without obstacles.
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\nOur MyDesk Add-in for Outlook transforms your meeting booking. Here are the key benefits:
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\nWith these benefits, it’s clear that the MyDesk Add-in doesn’t just help you book meetings in Outlook; it optimizes your entire meeting structure and resource allocation.
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\nWhen you need to book a meeting in Outlook with MyDesk, the process starts as usual. You create a new meeting request in your Outlook calendar. The difference comes when you need to choose a room.
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\nOur MyDesk add-in is activated directly in the meeting request. From here you get access to an intuitive interface that shows you all available meeting rooms in your organization. You can easily filter and search by:
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\nOnce you’ve found the perfect room, select it and Book meeting in Outlook will automatically populate with the room information. It’s that simple! The system ensures the room is booked and prevents double bookings. You can even view images of the room and 3D floor plans for a better feel of the facilities.
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\nMyDesk integration with Outlook is designed to give you a seamless experience where all information is synchronized in real-time. This means that when you decide to book a meeting in Outlook, the information you see is always 100% up-to-date.
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\nMyDesk isn’t just about making it easier to book meetings in Outlook. It’s about creating a smarter, more efficient and sustainable workplace. By integrating with leading systems like Outlook and Teams, we offer a platform that supports the modern, hybrid workplace.
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\nOur system goes beyond simple booking. We use sensors and Internet of Things (IoT) technology to collect data on how your office space is actually being used. This data is processed in MyDesk Analytics and can provide invaluable insights that help you optimize your office layouts, adjust capacity and even save on energy costs. Imagine a meeting room being automatically released if no attendees show up or the lights being turned off when the room is empty.
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\nWe understand that every business is unique, which is why we offer a flexible solution that can be customized to your specific needs. Our meeting room solution typically costs DKK 180 per meeting room per month, which includes all the features that make it easy to book meetings in Outlook and optimize your resource utilization. Our platform also integrates and simplifies other processes:
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