{"id":31978,"date":"2025-01-23T08:59:44","date_gmt":"2025-01-23T07:59:44","guid":{"rendered":"https:\/\/mydesk.io\/ringsted-kommune-efficient-meeting-booking-and-catering-with-mydesk\/"},"modified":"2025-11-18T15:26:11","modified_gmt":"2025-11-18T14:26:11","slug":"ringsted-kommune-efficient-meeting-booking-and-catering-with-mydesk","status":"publish","type":"post","link":"https:\/\/mydesk.io\/en\/ringsted-kommune-efficient-meeting-booking-and-catering-with-mydesk\/","title":{"rendered":"Ringsted Kommune &#8211; Efficient meeting booking and catering with MyDesk"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"31978\" class=\"elementor elementor-31978 elementor-31971\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-25fc6c8 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"25fc6c8\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7e6386f\" data-id=\"7e6386f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-bc6bc7d elementor-widget elementor-widget-text-editor\" data-id=\"bc6bc7d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3 data-start=\"101\" data-end=\"352\"><span style=\"color: inherit; font-family: inherit;\">The project<\/span><\/h3><p data-start=\"101\" data-end=\"352\">The project at Ringsted Municipality was initiated with the goal of improving the daily handling of meetings and catering. The municipality needed a solution that fit naturally into their hybrid work model and allowed employees to manage everything directly from Outlook and Office 365.<br \/><br data-start=\"2574\" data-end=\"2577\" \/>A significant focus was to ensure a smooth transition from the previous system while retaining existing hardware, enabling implementation without unnecessary costs or operational disruptions.<br \/><br \/><\/p><h3 data-start=\"758\" data-end=\"776\">The challenge<\/h3><p data-start=\"777\" data-end=\"1163\">Ringsted Municipality\u2019s previous platform no longer met modern user expectations. The lack of integration with Office 365 and Outlook Online resulted in inefficient workflows and additional complexity for employees.<br \/><br data-start=\"3006\" data-end=\"3009\" \/>The municipality also experienced challenges with their former provider, who could not deliver the level of accessible, day-to-day support required to maintain smooth operations across a large public organisation.<br \/><br \/><\/p><h3 data-start=\"1170\" data-end=\"1190\">Why MyDesk<\/h3><p data-start=\"1191\" data-end=\"1609\">MyDesk was selected due to its intuitive user interface, strong integration with Microsoft\u2019s platforms and its ability to support hybrid work practices. Just as important was MyDesk\u2019s accessible Danish support, offering short response times and an understanding of public sector needs.<br \/><br data-start=\"3527\" data-end=\"3530\" \/>Furthermore, the ability to reuse existing meeting room screens made the solution both cost-effective and easy to implement.<br \/><br \/><\/p><h3 data-start=\"1616\" data-end=\"1643\">What was delivered<\/h3><ul data-start=\"1644\" data-end=\"1975\"><li data-start=\"1644\" data-end=\"1714\"><p data-start=\"1646\" data-end=\"1714\">Outlook-integrated booking solution with Office 365 support<\/p><\/li><li data-start=\"1715\" data-end=\"1779\"><p data-start=\"1717\" data-end=\"1779\">Module for ordering meeting catering directly in the calendar<\/p><\/li><li data-start=\"1780\" data-end=\"1849\"><p data-start=\"1782\" data-end=\"1849\">Reuse existing meeting room screens without the need for replacement<\/p><\/li><li data-start=\"1850\" data-end=\"1891\"><p data-start=\"1852\" data-end=\"1891\">Dedicated Danish support and onboarding<\/p><\/li><li data-start=\"1892\" data-end=\"1975\"><p data-start=\"1894\" data-end=\"1975\">A unified platform that supports hybrid meetings and simplifies workflows<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-9b8ad01 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"9b8ad01\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7f0faeb\" data-id=\"7f0faeb\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Ringsted Municipality has chosen MyDesk as its new solution for booking meeting rooms and meeting catering. The move marks a step towards a more modern and user-friendly platform that meets the municipality&#x2019;s needs for both technological integration and local support. The project The project was initiated with the desire to optimize the daily handling of 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