{"id":31660,"date":"2025-01-29T15:30:25","date_gmt":"2025-01-29T14:30:25","guid":{"rendered":"https:\/\/mydesk.io\/asetek-efficient-guest-registration-and-meeting-room-booking-across-office-365-tenants\/"},"modified":"2025-11-18T15:08:31","modified_gmt":"2025-11-18T14:08:31","slug":"asetek-efficient-guest-registration-and-meeting-room-booking-across-office-365-tenants","status":"publish","type":"post","link":"https:\/\/mydesk.io\/en\/asetek-efficient-guest-registration-and-meeting-room-booking-across-office-365-tenants\/","title":{"rendered":"Asetek – efficient guest registration and meeting room booking across Office 365 tenants"},"content":{"rendered":"\t\t
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The Project\u00a0<\/strong><\/h3>

As part of establishing their new headquarters in Aalborg, Asetek needed a solution that could handle both meeting room booking<\/a> and visitor registration<\/a> across two companies sharing the same facilities: Asetek and Turftank. Although the companies share the building and meeting rooms, they operate on separate IT setups and individual Office 365 tenants.

The goal was to implement a unified, user-friendly platform that worked seamlessly across both organisations without technical limitations or complicated workarounds.

<\/p>

The challenge<\/h3>

Shared meeting rooms across different Office 365 tenants are traditionally difficult to manage, as most systems do not support cross-tenant booking without complex technical configurations. This created a risk of double bookings, lack of visibility and inefficiencies for employees using the shared facilities.

There was also a need for a centralised visitor management solution that worked across both companies.

<\/p>

Why MyDesk<\/strong><\/h3>

Asetek chose MyDesk because the platform uniquely enables meeting room booking and visibility across different Office 365 tenants \u2013 without requiring heavy IT setup. MyDesk integrates directly with Outlook and Microsoft 365, allowing employees to book rooms from the tools they already use.

The solution also includes a complete visitor management module, enabling both Asetek and Turftank to welcome guests professionally from one shared platform.

<\/p>

What was delivered <\/strong><\/h3>

MyDesk delivered a full solution including:<\/p>

  • Meeting room booking directly in Outlook<\/p><\/li>

  • Cross-tenant visibility and booking of shared meeting rooms<\/p><\/li>

  • Centralised visitor management<\/p><\/li>

  • Implementation across the entire headquarters for both companies<\/p><\/li>

  • A seamless user experience without technical compromises<\/p><\/li><\/ul>

    The solution ensures that employees from both Asetek and Turftank can use the shared meeting facilities efficiently\u2014regardless of their IT infrastructure.<\/p><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/article>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

    The Project  As part of establishing their new headquarters in Aalborg, Asetek needed a solution that could handle both meeting room booking<\/span> and visitor registration across two companies sharing the same facilities: Asetek and Turftank. Although the companies share the building and meeting rooms, they operate on separate IT setups and individual Office 365 tenants. […]<\/p>\n","protected":false},"author":2,"featured_media":31658,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","_lovable_managed":"","om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"page_builder":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[102,99,93,95],"tags":[106,345],"specific_post":[],"class_list":["post-31660","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-en","category-customers","category-guest-registration","category-room-booking","tag-meeting-room-booking","tag-visitor-registration"],"acf":{"client_logo":39078,"client_details":"Asetek is a global leader in advanced liquid cooling solutions for data centers and the gaming industry. The company is headquartered in Aalborg, where it develops and manufactures technology used by major hardware brands worldwide.\r\n\r\nAt their new headquarters, Asetek shares facilities \u2013 including meeting rooms \u2013 with Turftank, which operates on a separate IT setup and Office 365 tenant."},"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t