{"id":43387,"date":"2025-01-29T21:11:59","date_gmt":"2025-01-29T20:11:59","guid":{"rendered":"https:\/\/mydesk.io\/kb\/how-to-pre-register-guests-in-mydesk-guest-registration\/"},"modified":"2025-01-29T21:11:59","modified_gmt":"2025-01-29T20:11:59","password":"","slug":"how-to-pre-register-guests-in-mydesk-guest-registration","status":"publish","type":"docs","link":"https:\/\/mydesk.io\/en\/kb\/how-to-pre-register-guests-in-mydesk-guest-registration\/","title":{"rendered":"How to pre-register guests in MyDesk guest registration"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p><span style=\"display: flex; justify-content: center;\"><iframe style=\"width: 100%; max-width: 550px; aspect-ratio: 16\/9;\" title=\"YouTube video player\" src=\"https:\/\/www.youtube.com\/embed\/KeFTRw0B-wc\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/span><\/p>\n<h2>Step 1: Open the MyDesk add-in<\/h2>\n<p>To pre-register your guests so they can easily check in on arrival, you must first open the MyDesk Addin. This can be done via multiple platforms: <\/p>\n<ul>\n<li>Your mobile phone<\/li>\n<li>Outlook inbox<\/li>\n<li>Web<\/li>\n<li>Teams<\/li>\n<\/ul>\n<p>Alternatively, you can do it while booking a meeting and inviting guests.<\/p>\n<p><a href=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/13729768-dbb1-4244-881b-8b534fbd2d3c.webp\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone\" style=\"object-fit: cover; width: 499px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/13729768-dbb1-4244-881b-8b534fbd2d3c.webp\" alt=\"Opening MyDesk Ad-net\" width=\"636\" height=\"524\"><\/a><\/p>\n<h2>Step 2: Choose pre-registration method<\/h2>\n<p>There are several ways to pre-register guests. The simplest method is to set the system to automatically pre-register all external guests invited to meetings. This ensures that the guest is registered upon arrival, without any further action on your part.  <\/p>\n<p>&nbsp;<\/p>\n<h2>Step 3: Manually pre-register guests<\/h2>\n<p>If you prefer to have more control, you can manually pre-register guests. To do this, you need to: <\/p>\n<ol>\n<li>Open the MyDesk Addin device via your chosen platform.<\/li>\n<li>Tap on &#8220;Guest registration&#8221;.<\/li>\n<li>See the list of already invited guests.<\/li>\n<\/ol>\n<p>Select the guest you want to pre-register and enter the necessary information such as name and company. You can also choose whether the guest should bring lunch to the meeting. <\/p>\n<p><a href=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/06aa87ad-d628-4564-813f-b9eece29f127.webp\"><img decoding=\"async\" class=\"alignnone\" style=\"object-fit: cover; width: 499px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/06aa87ad-d628-4564-813f-b9eece29f127.webp\" alt=\"Manual pre-registration of a guest\" width=\"416\" height=\"712\"><\/a><\/p>\n<h2>Step 4: Update guest information<\/h2>\n<p>Once the information has been entered, tap &#8220;Update guest&#8221;. This will automatically pre-register the guest and place them on the list of invited guests for that day. Remember to cancel the pre-registration if the meeting is canceled.  <\/p>\n<p><a href=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/9ca889dd-2b71-477a-9274-ae812f110a08.webp\"><img decoding=\"async\" class=\"alignnone\" style=\"object-fit: cover; width: 499px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/9ca889dd-2b71-477a-9274-ae812f110a08.webp\" alt=\"Updating guest information\" width=\"336\" height=\"882\"><\/a><\/p>\n<h2>Step 5: Customize the guest registration screen if needed<\/h2>\n<p>The guest registration screen is completely customizable to match your company branding. You can change texts, images, logos and more to give guests a personalized experience upon arrival. <\/p>\n<p>You can also change how users check in. Below is the solution configured to handle guests who are pre-registered. <\/p>\n<p><img decoding=\"async\" class=\"\" style=\"object-fit: cover; width: 499px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/da39fbb7-72c1-4cc3-94ca-633e93532904.webp\" alt=\"Example of guest registration screen\" width=\"100%\" height=\"316\"><\/p>\n<h2>Step 6: Guest arrival and check-in<\/h2>\n<p>When the guest arrives, they simply enter the first few characters of their name or email address on the guest registration screen. The system will automatically retrieve their details. <\/p>\n<p><img decoding=\"async\" class=\"\" style=\"object-fit: cover; width: 500px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/17118fbc-3dbb-47cd-8bdb-86af57e25e72.webp\" alt=\"Guest enters information on arrival\" width=\"100%\" height=\"320\"><\/p>\n<h2>Step 7: Confirmation and check-in<\/h2>\n<p>After entering information, the guest presses &#8220;Continue&#8221;. After which data from the pre-registration is displayed, the guest simply needs to press check in to complete the registration. <\/p>\n<p><img decoding=\"async\" class=\"\" style=\"object-fit: cover; width: 500px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2025\/01\/23715511-c0a1-433d-a121-2cf157bb4a7a.webp\" alt=\"The guest presses check in\" width=\"100%\" height=\"311\"><\/p>\n<h2>Conclusion<\/h2>\n<p>With MyDesk guest registration, pre-registering your guests is easy and efficient. Whether you choose automatic or manual registration, the system ensures a seamless experience for both host and guest. Customize the screen to reflect your corporate identity and make the arrival process as simple as possible.  <\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Step 1: Open the MyDesk add-in To pre-register your guests so they can easily check in on arrival, you must first open the MyDesk Addin. This can be done via multiple platforms: Your mobile phone Outlook inbox Web Teams Alternatively, you can do it while booking a meeting and inviting guests. Step 2: Choose [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":29716,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"_angie_page":false,"content-type":"","_lovable_managed":"","om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"footnotes":""},"doc_category":[429],"doc_tag":[],"class_list":["post-43387","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-guest-registration-en"],"acf":[],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO Pro 5.0.1.1 - aioseo.com -->\n\t<meta name=\"description\" content=\"Learn how to easily pre-register your guests in MyDesk Guest Registration. 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