{"id":43361,"date":"2026-03-01T21:14:58","date_gmt":"2026-03-01T20:14:58","guid":{"rendered":"https:\/\/mydesk.io\/kb\/short-intro-to-mydesk-planner\/"},"modified":"2026-04-29T12:14:33","modified_gmt":"2026-04-29T11:14:33","password":"","slug":"short-intro-to-mydesk-planner","status":"publish","type":"docs","link":"https:\/\/mydesk.io\/en\/kb\/short-intro-to-mydesk-planner\/","title":{"rendered":"Short intro to MyDesk Planner"},"content":{"rendered":"\r\n<style>\r\n\/* Skjul [#] toc-links *\/\r\nh1 a[href$=\"-toc-title\"], h2 a[href$=\"-toc-title\"], h3 a[href$=\"-toc-title\"], h4 a[href$=\"-toc-title\"], h5 a[href$=\"-toc-title\"], h6 a[href$=\"-toc-title\"] {\r\n    display: none !important;\r\n    visibility: hidden !important;\r\n    opacity: 0 !important;\r\n    pointer-events: none !important;\r\n}\r\n\r\n\/* H4 farve i forplejnings-boksene *\/\r\n.elementor-icon-box-title,\r\n.elementor-icon-box-title a {\r\n    color: #151f28 !important;\r\n}\r\n\r\n\/* Forhindrer at BetterDocs-overskrifter overhovedet kan hovres *\/\r\n.betterdocs-content-heading {\r\n    pointer-events: none !important;\r\n}\r\n\r\n\/* Men tillad almindeligt link-klik p\u00e5 evt. links inde i overskriften *\/\r\n.betterdocs-content-heading a:not(.betterdocs-anchor) {\r\n    pointer-events: auto !important;\r\n}\r\n<\/style>\r\n\r\n<div style=\"background: linear-gradient(135deg, #1a1a2e 0%, #0f3460 100%); padding: 50px 40px; text-align: center; border-radius: 12px; margin-bottom: 40px;\"><span style=\"background: #eff3f6; color: #151f28; font-size: 13px; font-weight: bold; letter-spacing: 2px; text-transform: uppercase; padding: 6px 16px; border-radius: 20px; display: inline-block; margin-bottom: 20px;\">\ud83d\udcd8 User guide<\/span>\r\n<h2 style=\"color: #ffffff; font-size: 36px; font-weight: 400; margin: 0 0 16px 0; line-height: 1.2;\">Short intro to MyDesk Planner<\/h2>\r\n<p style=\"color: #a8b2c1; font-size: 17px; max-width: 768px; margin: 0 auto 24px auto;\">Get a quick overview of MyDesk Planner &#8211; the smart tool for meeting planning, meeting room booking and catering in one platform.<\/p>\r\n<div style=\"display: flex; gap: 10px; justify-content: center; flex-wrap: wrap;\"><span style=\"background: rgba(255,255,255,0.12); color: #fff; padding: 7px 16px; border-radius: 20px; font-size: 13px;\">\u23f1 Approx. 3 min. reading <\/span> <span style=\"background: rgba(255,255,255,0.12); color: #fff; padding: 7px 16px; border-radius: 20px; font-size: 13px;\">\ud83c\udfaf Receptionists and assistants<\/span> <span style=\"background: rgba(255,255,255,0.12); color: #fff; padding: 7px 16px; border-radius: 20px; font-size: 13px;\">\ud83d\udfe2 Entry level<\/span><\/div>\r\n<\/div>\r\n<h2 style=\"font-size: 24px; font-weight: 400; color: #eff3f6; margin-bottom: 16px;\">Watch the video<\/h2>\r\n<div style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden; border-radius: 12px; box-shadow: 0 8px 32px rgba(0,0,0,0.15); margin-bottom: 8px;\"><iframe style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%;\" title=\"Short intro to MyDesk Planner\" src=\"https:\/\/www.youtube.com\/embed\/BcjUfZUpN_o\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/div>\r\n<p style=\"text-align: center; color: #888; font-size: 13px; margin: 8px 0 40px 0; font-style: italic;\">The video gives you a quick introduction to the main features of MyDesk Planner.<\/p>\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 24px 28px; margin-bottom: 40px; border: 1px solid #e0e8f0;\">\r\n<h3 style=\"font-size: 16px; font-weight: bold; color: #1a1a2e; margin: 0 0 14px 0;\">\ud83d\udccb Content in this guide<\/h3>\r\n<ol style=\"margin: 0; padding-left: 20px; color: #333; line-height: 2.2; font-size: 15px;\">\r\n<li>What is MyDesk Planner?<\/li>\r\n<li>Get off to a good start<\/li>\r\n<li>Search and book meeting rooms<\/li>\r\n<li>Move and manage meetings<\/li>\r\n<li>Add and update catering<\/li>\r\n<li>Who is Planner for?<\/li>\r\n<\/ol>\r\n<\/div>\r\n<h2 style=\"font-size: 26px; font-weight: 400; color: #eff3f6; margin-bottom: 18px;\">1. What is MyDesk Planner?<\/h2>\r\n<!-- <p><img decoding=\"async\" style=\"width: 100%; border-radius: 10px; box-shadow: 0 4px 20px rgba(0,0,0,0.10); margin-bottom: 20px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2024\/04\/MyDesk_Planner_article.jpg\" alt=\"MyDesk Planner overblik\" \/><\/p> -->\r\n<p style=\"font-size: 16px; line-height: 1.8; color: #eff3f6;\">MyDesk Planner is an innovative solution designed to make life easier for receptionists and assistants. The system provides a complete overview of meetings, meeting rooms and catering &#8211; all in one place with an intuitive user interface.<\/p>\r\n<div style=\"display: grid; grid-template-columns: repeat(auto-fit, minmax(200px, 1fr)); gap: 14px; margin: 20px 0 40px 0;\">\r\n<div style=\"background: #eff3f6; border: 1px solid #eff3f6; border-radius: 10px; padding: 18px; text-align: center;\">\r\n<div style=\"font-size: 30px; margin-bottom: 8px;\">\ud83d\udcc5<\/div>\r\n<h4 style=\"margin: 0 0 6px 0; color: #1a1a2e; font-size: 14px;\">Real-time overview<\/h4>\r\n<p style=\"margin: 0; color: #666; font-size: 13px;\">See which meeting rooms are available right now<\/p>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border: 1px solid #eff3f6; border-radius: 10px; padding: 18px; text-align: center;\">\r\n<div style=\"font-size: 30px; margin-bottom: 8px;\">\ud83d\udd04<\/div>\r\n<h4 style=\"margin: 0 0 6px 0; color: #1a1a2e; font-size: 14px;\">Move meetings easily<\/h4>\r\n<p style=\"margin: 0; color: #666; font-size: 13px;\">Rebooking and moving in just a few clicks<\/p>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border: 1px solid #eff3f6; border-radius: 10px; padding: 18px; text-align: center;\">\r\n<div style=\"font-size: 30px; margin-bottom: 8px;\">\ud83c\udf7d\ufe0f<\/div>\r\n<h4 style=\"margin: 0 0 6px 0; color: #1a1a2e; font-size: 14px;\">Catering<\/h4>\r\n<p style=\"margin: 0; color: #666; font-size: 13px;\">Order and update food and drink in the system<\/p>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border: 1px solid #eff3f6; border-radius: 10px; padding: 18px; text-align: center;\">\r\n<div style=\"font-size: 30px; margin-bottom: 8px;\">\ud83d\udc65<\/div>\r\n<h4 style=\"margin: 0 0 6px 0; color: #1a1a2e; font-size: 14px;\">Book for others<\/h4>\r\n<p style=\"margin: 0; color: #666; font-size: 13px;\">Create bookings on behalf of colleagues<\/p>\r\n<\/div>\r\n<\/div>\r\n<h2 style=\"font-size: 26px; font-weight: 400; color: #eff3f6; margin-bottom: 18px;\">2. Get off to a good start<\/h2>\r\n<p style=\"font-size: 16px; line-height: 1.8; color: #eff3f6;\">MyDesk Planner is available directly in your browser and requires no installation. You log in with your company&#8217;s Microsoft 365 account and you&#8217;re ready to go. <\/p>\r\n<div style=\"background: #fff8e1; border-left: 5px solid #ffc107; border-radius: 8px; padding: 18px 22px; margin: 20px 0 40px 0;\"><strong style=\"color: #e65100;\">\ud83d\udca1 The first time you log in:<\/strong>\r\n<p style=\"margin: 8px 0 0 0; color: #333; font-size: 15px;\">Make sure your IT department has created your account in MyDesk and that you have access to MyDesk Planner as part of your subscription.<\/p>\r\n<\/div>\r\n<h2 style=\"font-size: 26px; font-weight: 400; color: #eff3f6; margin-bottom: 18px;\">3. Search and book meeting rooms<\/h2>\r\n<p style=\"font-size: 16px; line-height: 1.8; color: #eff3f6;\">MyDesk Planner offers advanced search features that make it easy to find the right meeting room. You can filter by size, location, equipment and availability. <\/p>\r\n<div style=\"margin: 20px 0 20px 0;\">\r\n<div style=\"display: flex; align-items: flex-start; gap: 14px; padding: 14px 0;\">\r\n<div style=\"background: #0446f2; color: #fff; min-width: 30px; height: 30px; border-radius: 50%; display: flex; align-items: center; justify-content: center; font-weight: bold; font-size: 14px; flex-shrink: 0;\">1<\/div>\r\n<div style=\"font-size: 15px; color: #eff3f6;\"><strong>Size<\/strong> &#8211; Find rooms that fit the number of attendees<\/div>\r\n<\/div>\r\n<div style=\"display: flex; align-items: flex-start; gap: 14px; padding: 14px 0;\">\r\n<div style=\"background: #0446f2; color: #fff; min-width: 30px; height: 30px; border-radius: 50%; display: flex; align-items: center; justify-content: center; font-weight: bold; font-size: 14px; flex-shrink: 0;\">2<\/div>\r\n<div style=\"font-size: 15px; color: #eff3f6;\"><strong>Location<\/strong> &#8211; Filter by floor, building or department<\/div>\r\n<\/div>\r\n<div style=\"display: flex; align-items: flex-start; gap: 14px; padding: 14px 0;\">\r\n<div style=\"background: #0446f2; color: #fff; min-width: 30px; height: 30px; border-radius: 50%; display: flex; align-items: center; justify-content: center; font-weight: bold; font-size: 14px; flex-shrink: 0;\">3<\/div>\r\n<div style=\"font-size: 15px; color: #eff3f6;\"><strong>Equipment<\/strong> &#8211; Monitor, whiteboard, video conferencing and more<\/div>\r\n<\/div>\r\n<div style=\"display: flex; align-items: flex-start; gap: 14px; padding: 14px 0;\">\r\n<div style=\"background: #0446f2; color: #fff; min-width: 30px; height: 30px; border-radius: 50%; display: flex; align-items: center; justify-content: center; font-weight: bold; font-size: 14px; flex-shrink: 0;\">4<\/div>\r\n<div style=\"font-size: 15px; color: #eff3f6;\"><strong>Availability<\/strong> &#8211; See only available rooms in the requested time slot<\/div>\r\n<\/div>\r\n<\/div>\r\n<div style=\"background: #e8f5e9; border-left: 5px solid #43a047; border-radius: 8px; padding: 18px 22px; margin: 0 0 40px 0;\"><strong style=\"color: #2e7d32;\">\u2705 Automatic Outlook synchronization:<\/strong>\r\n<p style=\"margin: 8px 0 0 0; color: #333; font-size: 15px;\">All bookings are automatically created in the Outlook calendar, so meeting attendees receive an invitation right away.<\/p>\r\n<\/div>\r\n<h2 style=\"font-size: 26px; font-weight: 400; color: #eff3f6; margin-bottom: 18px;\">4. Move and manage meetings<\/h2>\r\n<!-- <p><img decoding=\"async\" style=\"width: 100%; border-radius: 10px; box-shadow: 0 4px 20px rgba(0,0,0,0.10); margin-bottom: 20px;\" src=\"https:\/\/mydesk.io\/wp-content\/uploads\/2026\/01\/Planner-ressourcer-768x296.jpg\" alt=\"MyDesk Planner administrer ressourcer og m\u00f8der\" \/><\/p> -->\r\n<p style=\"font-size: 16px; line-height: 1.8; color: #eff3f6;\">The visual swimlane view gives you an instant overview of all meeting rooms and bookings. From here you can drag and drop bookings, change times and avoid double bookings. <\/p>\r\n<ul style=\"font-size: 15px; line-height: 2; color: #eff3f6; padding-left: 22px; margin-bottom: 40px;\">\r\n<li>Move a booking to another room by dragging and dropping<\/li>\r\n<li>Change time and duration directly in the overview<\/li>\r\n<li>See which rooms are available and when<\/li>\r\n<li>Avoid double bookings with the real-time visual overview<\/li>\r\n<\/ul>\r\n<h2 style=\"font-size: 26px; font-weight: 400; color: #eff3f6; margin-bottom: 18px;\">5. Add and update catering<\/h2>\r\n<p style=\"font-size: 16px; line-height: 1.8; color: #eff3f6;\">You can handle meeting catering directly when booking the meeting room &#8211; all in one system without contacting the canteen separately.<\/p>\r\n<div style=\"display: grid; grid-template-columns: repeat(auto-fit, minmax(180px, 1fr)); gap: 14px; margin: 20px 0 40px 0;\">\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 18px; text-align: center;\">\r\n<h4 style=\"margin: 0 0 5px 0; color: #151f28; font-size: 14px;\">Order catering<\/h4>\r\n<p style=\"margin: 0; color: #666; font-size: 12px;\">Choose from the canteen menu directly in the booking flow<\/p>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 18px; text-align: center;\">\r\n<h4 style=\"margin: 0 0 5px 0; color: #151f28; font-size: 14px;\">Update your order<\/h4>\r\n<p style=\"margin: 0; color: #666; font-size: 12px;\">Make changes up to the deadline<\/p>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 18px; text-align: center;\">\r\n<h4 style=\"margin: 0 0 5px 0; color: #151f28; font-size: 14px;\">The canteen receives the order<\/h4>\r\n<p style=\"margin: 0; color: #666; font-size: 12px;\">Automatic notification with all the details<\/p>\r\n<\/div>\r\n<\/div>\r\n<h2 style=\"font-size: 26px; font-weight: 400; color: #eff3f6; margin-bottom: 18px;\">6. Who is MyDesk Planner for?<\/h2>\r\n<p style=\"font-size: 16px; line-height: 1.8; color: #eff3f6;\">MyDesk Planner is specially designed for professionals who handle many tasks at once on a daily basis and need a comprehensive, efficient overview.<\/p>\r\n<div style=\"display: grid; grid-template-columns: repeat(auto-fit, minmax(160px, 1fr)); gap: 14px; margin: 20px 0 24px 0;\">\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 20px; text-align: center;\">\r\n<div style=\"font-size: 32px; margin-bottom: 10px;\">\ud83c\udfe2<\/div>\r\n<h4 style=\"margin: 0; color: #1a1a2e; font-size: 14px;\">Receptionists<\/h4>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 20px; text-align: center;\">\r\n<div style=\"font-size: 32px; margin-bottom: 10px;\">\ud83d\udccb<\/div>\r\n<h4 style=\"margin: 0; color: #1a1a2e; font-size: 14px;\">PAs and assistants<\/h4>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 20px; text-align: center;\">\r\n<div style=\"font-size: 32px; margin-bottom: 10px;\">\ud83c\udfe8<\/div>\r\n<h4 style=\"margin: 0; color: #1a1a2e; font-size: 14px;\">Facility managers<\/h4>\r\n<\/div>\r\n<div style=\"background: #eff3f6; border-radius: 10px; padding: 20px; text-align: center;\">\r\n<div style=\"font-size: 32px; margin-bottom: 10px;\">\ud83d\udc69\u200d\ud83d\udcbc<\/div>\r\n<h4 style=\"margin: 0; color: #1a1a2e; font-size: 14px;\">Office managers<\/h4>\r\n<\/div>\r\n<\/div>\r\n<p style=\"font-size: 16px; line-height: 1.8; color: #eff3f6; margin-bottom: 40px;\">In a world where first impressions count and time is a precious resource, MyDesk Planner is the ultimate tool to ensure meetings and events run smoothly.<\/p>\r\n\r\n<!-- <div style=\"background: #0446f2; border-radius: 12px; padding: 44px 36px; text-align: center;\">\r\n<h2 style=\"color: #fff; font-size: 26px; font-weight: 800; margin: 0 0 14px 0;\">Klar til at pr\u00f8ve MyDesk Planner?<\/h2>\r\n<p style=\"color: rgba(255,255,255,0.88); font-size: 17px; margin: 0 0 24px 0;\">Oplev selv, hvordan MyDesk Planner kan g\u00f8re din hverdag nemmere og mere effektiv.<\/p>\r\n<a style=\"background: #fff; color: #151f28; font-weight: bold; font-size: 16px; padding: 14px 32px; border-radius: 8px; text-decoration: none; display: inline-block;\" href=\"https:\/\/mydesk.io\/en\/contact\/\">Book en gratis demo \u2192<\/a><\/div> -->\r\n\r\n","protected":false},"excerpt":{"rendered":"<p>\ud83d\udcd8 User guide Short intro to MyDesk Planner Get a quick overview of MyDesk Planner &#8211; the smart tool for meeting planning, meeting room booking and catering in one platform. \u23f1 Approx. 3 min. reading \ud83c\udfaf Receptionists and assistants \ud83d\udfe2 Entry level Watch the video The video gives you a quick introduction to the main [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","_lovable_managed":"","om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"footnotes":""},"doc_category":[161],"doc_tag":[],"class_list":["post-43361","docs","type-docs","status-publish","hentry","doc_category-planner-en"],"acf":[],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO Pro 5.0.1.1 - aioseo.com -->\n\t<meta name=\"description\" content=\"Learn how MyDesk Planner can simplify your workday with intuitive meeting and room management, tailored for multi-tasking professionals.\" \/>\n\t<meta name=\"robots\" content=\"max-image-preview:large\" \/>\n\t<meta name=\"author\" content=\"Jesper Bo Larsen\"\/>\n\t<link rel=\"canonical\" href=\"https:\/\/mydesk.io\/en\/kb\/short-intro-to-mydesk-planner\/\" \/>\n\t<meta name=\"generator\" content=\"All in One SEO Pro (AIOSEO) 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