### [Visitor registration](https://mydesk.io/en/visitor-registration/)

**Canonical:** https://mydesk.io/en/visitor-registration/
**Language:** en
Platform # Visitor registration Visitor registration ![MyDesk Guest registration]() ## Give your visitors a smooth welcome, free up time and get a full overview of all visits Smart welcome

Automate visitor registration and create a strong first impression. Save time

Pre-registration and QR check-in reduce queues and manual work. Full overview

Real-time lists over visitors for security and compliance. Flexible solution

Choose between digital E-ink visitor cards, print or no card at all. ## Insight, security and a professional visitor experience MyDesk Visitor registration provides a full overview of all visits and ensures a professional reception of visitors.

The solution combines user-friendly registration with high data security and supports the requirements of the NIS2 directive. - Full control and real-time overview of visitors in the house
- Easy registration via tablet, QR code or pre-registration
- Digital visitor cards and option for classic printing
- NIS2-compliant automatic logging and documentation [Book a demo](#elementor-action%3Aaction%3Dpopup%3Aopen%26settings%3DeyJpZCI6MTgyMzQsInRvZ2dsZSI6ZmFsc2V9) [Read more about digital guest cards](https://mydesk.io/en/digital-visitor-cards/) ![Administration of visitor registration]() Digital visitor cards Parking registration Pre-register visitors Check-in with QR code Digital visitor cards ### Eco-friendly access with digital visitor cards With MyDesk you get an easy and professional way to issue visitor cards. Everything happens digitally, so visitors get access quickly, while the company gets better security and a strong first impression. - Reusable maps that can be updated as needed
- Customize design with logo, colors and information
- Supports the company’s sustainable profile
- Reduces costs for one-off solutions
- Creates a professional and green first impression ![Digitalt e-ink gæstekort]() Parking registration ### Simple registration of visitor parking With MyDesk visitor registration, employees can easily register both visitors and parking in one integrated system. This provides a smooth arrival, a full overview of the spaces and a professional reception without additional administration. - Register visitor and parking in the same process
- Digital P permits are automatically sent to the visitor
- Real-time overview of available positions
- Flexible management of permanent and temporary spaces
- Efficient operation with fewer errors and less administration ![MyDesk parking app]() Pre-register visitors ### Efficient visitor registration with Outlook integration With MyDesk, employees can pre-register visitors directly from Outlook when they send a meeting invitation. This way, both the visitor and the reception are prepared and the company gets a more efficient and professional reception. - Register visitors directly in Outlook with a few clicks
- Automatic transfer to the visitor registration system
- Prepare visitor registration already upon meeting invitation
- Speed up check-in with pre-registered information
- Integration that makes meeting planning simple and efficient ![MyDesk Gæsteregistrering Putllok]() Check-in with QR code ### Fast and secure check-in and check-out with QR codes With MyDesk, visitor registration can easily check in and out via QR codes. This speeds up arrival, improves security, and ensures that the company complies with NIS2 requirements for full visibility of visitors. - Pre-registered visitors can check in in seconds
- Automated check-out upon departure ensures accurate visitor data
- Full traceability and documentation in accordance with NIS2
- Less manual handling for the reception and fewer errors ![QR kode scanner til gæsteregistrering]() ##### See how it can work for you ## Try MyDesk Book an online or physical non-binding demo of MyDesk Visitor registration. A secure and Microsoft-integrated platform for your workplace. Danish developed & Danish support. [Book a demo](#elementor-action%3Aaction%3Dpopup%3Aopen%26settings%3DeyJpZCI6MTgyMzQsInRvZ2dsZSI6ZmFsc2V9) ## Frequently asked questions Do you offer screens for Visitor registration? Yes, we do. We offer both monitors and stands, but MyDesk Visitor registration also works on the equipment you already have. Many people choose their own tablets or touchscreens, and we are happy to help with the setup – whatever the solution. Do visitors have to register themselves upon arrival? It’s up to you. The system supports both self-registration via screen – e.g. in an unmanned reception – or registration by the reception. Regardless of the method, guest registration provides a full overview of registered and pre-registered guests. Can you register a visitor directly via Outlook? Yes, you can. With our Outlook integration, guests can be pre-registered automatically when you send a meeting invitation. This makes guest registration more efficient and ensures that the guest can quickly check in on arrival – integrated in the same system as meeting room booking. Do you still have to print admission tickets? Not necessarily. With digital visitor cards you get a modern and environmentally friendly solution that can be customized with your logo and colors. They are recyclable, biodegradable and in many cases can replace traditional prints completely. What if we have many visitors at once? MyDesk Visitor registration makes it easy to handle large groups or events. The front desk can import a list over visitors, pre-register everyone with just a few clicks and issue either digital or physical access cards as needed. This saves time and creates a professional and efficient reception. Is MyDesk NIS2 Compliant? Yes, MyDesk visitor registration is developed in accordance with the principles of the NIS2 directive.

The solution supports data security, access control, traceability and documentation requirements. All data is handled securely in accordance with current EU legislation, including GDPR, and the system can be part of the company’s overall NIS2 compliance strategy.

MyDesk also offers features such as event logging, user rights management and secure data storage, which helps meet the requirements for risk management and reporting, which are central elements of NIS2. Do you have Danish support? Yes, we are a Danish company with Danish support and onboarding.

Having a close relationship with our customers and adapting MyDesk to their needs is one of our highest priority values.

If you have any questions or need help, don’t hesitate to contact our support [here](https://mydesk.io/en/contact/) – we’re always here to help. How does digital guest registration help in an evacuation situation? With real-time lists of all guests in the building, reception and emergency services get an instant and accurate overview of who is in the building – crucial in case of fire, evacuation or other emergencies. Can guest registration be adapted to our brand? Yes, you can. The screen, guest card and welcome message can be customized with your logo, colors and text, so the guest is greeted with your identity from the first moment. Do you support NDA or special security instructions at check-in? Yes, you can. At check-in, guests can be presented with and digitally accept NDA, security rules or other relevant material – with full logging. [See more questions and answers](https://mydesk.io/en/qa/?mdqa_product=609) Do you still have questions? Don’t hold back, we love talking to potential customers.

Fill out the form below and we’ll get back to you quickly. ## Price guarantee For us, it's not only important to offer the best platform and support - we also guarantee to always match the price of our competitors. € 208 per month [Contact us](https://mydesk.io/en/contact/) #### Included features - Visitor registration Outlook Add-in
- Application for on-screen registration
- Customized design
- Print of access card
- Administration module [All packages](https://mydesk.io/en/prices/) +150 companies are not wrong! ## References [![schou]()](https://mydesk.io/en/schou-digitizes-the-meeting-experience-with-mydesk/) ### [Schou digitizes the meeting experience with MyDesk](https://mydesk.io/en/schou-digitizes-the-meeting-experience-with-mydesk/) July 17, 2025 No Comments [![EG Guest registration with E-ink guest card.]()](https://mydesk.io/en/eg-upgrades-guest-reception-with-mydesk-e-ink-guest-card-across-countries/) ### [EG upgrades visitor registration with MyDesk e-ink visitor cards across countries](https://mydesk.io/en/eg-upgrades-guest-reception-with-mydesk-e-ink-guest-card-across-countries/) January 18, 2026 No Comments [![logo og bygning]()](https://mydesk.io/en/gf-forsikring-chooses-mydesk-for-modern-workplace-management/) ### [GF Forsikring chooses MyDesk for modern workplace management](https://mydesk.io/en/gf-forsikring-chooses-mydesk-for-modern-workplace-management/) March 3, 2025 No Comments [![Novafos customer case]()](https://mydesk.io/en/novafos-efficient-resource-management-and-office-flow-with-mydesk/) ### [Novafos: Efficient resource management and office flow with MyDesk](https://mydesk.io/en/novafos-efficient-resource-management-and-office-flow-with-mydesk/) April 17, 2026 No Comments ## Hassle-free desk booking with MyDesk [Play](https://mydesk.io/wp-content/uploads/2025/08/170deac6-4cab-4b62-b632-2c47336d1b1c.png) [Play](https://mydesk.io/wp-content/uploads/2025/08/5e42dbab-2fcc-4c14-9ba9-ea3a87371c59.png) [Play](https://mydesk.io/wp-content/uploads/2025/08/pexels-fauxels-3184357.jpg) [Play](https://mydesk.io/wp-content/uploads/2025/08/pexels-mikhail-nilov-8297845.jpg)