### [Meeting room booking](https://mydesk.io/en/meetingroom-booking/)

**Canonical:** https://mydesk.io/en/meetingroom-booking/
**Language:** en
Platform # Meeting room booking Meeting room booking ![Room booking from MyDesk]() ## Easy and user-friendly meeting room booking Better utilization

Gain insights into how meeting rooms are actually used. Time efficiency

Avoid double bookings and empty rooms. Efficient planning

Create a clear overview of capacity and needs. Data insights

Use analytics to optimize resources and future investments. ## Efficient use of meeting rooms Simple booking for employees and valuable insights into utilization for management. - Book via Outlook, Teams, mobile, or web.
- Add catering, AV equipment, and services in the same booking.
- View and select rooms through interactive floor plans.
- Avoid double bookings with real-time synchronization
- Gain data-driven insights into meeting room usage with analytics [Book a demo](#elementor-action%3Aaction%3Dpopup%3Aopen%26settings%3DeyJpZCI6MTgyMzQsInRvZ2dsZSI6ZmFsc2V9) ![MyDesk Meetingroom booking]() Catering Planner overview Shared booking Meeting room screens Pre-register visitors Catering ### Book meeting and catering in one process Make ordering meeting catering simple and efficient for both employees and the canteen. - Add catering directly when booking the room
- Set up rules for when and what can be ordered
- Administration module for the canteen with a full overview
- Integration with financial systems for easy billing Read more ![Order catering with MyDesk.]() Planner overview ### Full overview of the meeting rooms ![MyDesk Planner]() Planner provides a visual overview so that both employees and management can plan smarter. - See all meeting rooms and meetings in one comprehensive calendar
- Quickly identify available times and locations
- Easy rebooking and changing of meetings
- Add and manage catering
- The perfect tool for receptions and PAs Shared booking ### Share meeting rooms across companies MyDesk makes it possible for multiple companies in the same building to share meeting rooms – with booking directly via Outlook or MyDesk. - One unified platform across companies
- Book rooms via Outlook, Teams, mobile or web
- No requirement for ownership of the venue to book
- Creates flexibility and better utilization in multi-user buildings ![meeting reservation]() Meeting room screens ### Real-time overview at the meeting room The wireless E-Ink meeting room displays show meeting status in real-time and last up to a year, and MyDesk can also be used with regular monitors. - View meeting information and room status directly at the door
- Avoid disturbances in busy rooms
- Meeting data is read directly from Exchange and ensures double bookings
- E-Ink is the eco-friendly and economical alternative
- If you already have screens, we will be able to reuse them. ![pr]() Pre-register visitors ### Pre-registration of visitors Pre-register your visitors already when booking meetings and make arrivals smooth. - Pre-register visitors at the same time as meeting booking
- Faster and smoother check-in on the day
- Automatically send invitations with meeting details
- Print or digital E-Ink visitor cards available
- Possibility of check-in via QR code sent upon arrival ![Pre-register guests]() ##### See how it can work for you ## Try MyDesk Book an online or in-person no-obligation demo of MyDesk Meeting Room Booking. A secure and Microsoft-integrated platform for your workplace. Danish developed & Danish support. [Book a demo](#elementor-action%3Aaction%3Dpopup%3Aopen%26settings%3DeyJpZCI6MTgyMzQsInRvZ2dsZSI6ZmFsc2V9) ## Frequently asked questions Can MyDesk work on our existing screens? Yes, MyDesk works on most meeting room screens. [Find the list of tested and approved monitor models and system requirements here.](https://mydesk.io/wp-content/uploads/2026/05/hardware_oversigt_skaerme_til_MyDeskApp.pdf) What data do you store? MyDesk does not store any of your meeting data, nor do we have access to it. Data is read on behalf of the logged-in user – directly from Outlook. We have many meeting rooms - that's why it's too expensive Contact us – we’re always happy to talk. For those of you with many meeting rooms, we typically offer a fixed price. This means that we don’t look at how many rooms you have.

MyDesk always matches the price from other suppliers. Do all businesses in a multi-tenant building need a license? No, if you live in a building with multiple companies sharing meeting rooms, only the company that owns the rooms needs a license – everyone else can use the system for free. Do you have Danish support? Yes, we are a Danish company with Danish support and onboarding.

Having a close relationship with our customers and adapting MyDesk to their needs is one of our highest priority values.

If you have any questions or need help, don’t hesitate to contact our support [here](https://mydesk.io/en/contact/) – we’re always here to help. Can we avoid "phantom bookings" of meeting rooms? Yes, you can. With MyDesk, rooms can be automatically released on no-show – either via check-in on the meeting room screen, QR code or sensor. This ensures that booked but unused rooms quickly become available again. How does MyDesk integrate with Outlook and Microsoft Teams? MyDesk reads and writes directly to the Exchange/Outlook calendar. Bookings made with MyDesk in Outlook, Teams, the mobile app, web or on a meeting room screen are kept synchronized in real-time – no double bookings. Can employees book meeting rooms, catering and AV equipment in the same flow? Yes, you can. When you book a room in Outlook or MyDesk, you can add catering, AV equipment and services in one process. This reduces errors and double communication. [See more questions and answers](https://mydesk.io/en/qa/?mdqa_product=594) Do you still have questions? Don’t hold back, we love talking to potential customers.

Fill out the form below and we’ll get back to you quickly. ## Price guarantee For us, it's not only important to offer the best platform and support - we also guarantee to always match the price of our competitors. € 25.50 per meeting room / per month Minimum 10 meeting rooms [Contact us](https://mydesk.io/en/contact/) #### Included features - Book via mobile, Outlook, Teams or web
- Software for monitors
- Possibility of sharing premises with other companies in the building
- Meeting catering booking
- Unlimited onboarding help and subsequent support in Danish [All packages](https://mydesk.io/en/prices/) +150 companies are not wrong! ## References [![EWII A/S customer case]()](https://mydesk.io/en/ewii-a-s-professional-guest-management-and-meeting-flow-with-mydesk/) ### [EWII A/S: Professional guest management and meeting flow with MyDesk](https://mydesk.io/en/ewii-a-s-professional-guest-management-and-meeting-flow-with-mydesk/) April 14, 2026 No Comments [![Realdania optimerer mødelokalebooking og gæsteregistrering med MyDesk]()](https://mydesk.io/en/realdania-optimizes-meeting-room-booking-and-guest-registration-with-mydesk/) ### [Realdania optimizes meeting room booking and guest registration with MyDesk](https://mydesk.io/en/realdania-optimizes-meeting-room-booking-and-guest-registration-with-mydesk/) May 28, 2025 No Comments [![Energy Proactive Revolution ApS (Money Advice) customer case]()](https://mydesk.io/en/pengeraadgivning-professional-meeting-management-with-mydesk/) ### [Pengerådgivning: Professional meeting management with MyDesk](https://mydesk.io/en/pengeraadgivning-professional-meeting-management-with-mydesk/) April 14, 2026 No Comments [![logo og bygning]()](https://mydesk.io/en/gf-forsikring-chooses-mydesk-for-modern-workplace-management/) ### [GF Forsikring chooses MyDesk for modern workplace management](https://mydesk.io/en/gf-forsikring-chooses-mydesk-for-modern-workplace-management/) March 3, 2025 No Comments