Guest registration
You only get one chance to make a good first impression.
Give your guests a professional first impression
Register that the guest is visiting via Outlook
Book catering, room and parking for the guest
Print access card on arrival
Customized according to your design, colors and logo
Easy and quick guest registration
With just a few clicks, you can register that guests are coming to visit, as well as book a desk, meeting room and catering for the guest.
- Book a desk next to you for the guest
- Pre-registration of guests from Outlook when they are invited to a meeting
- Print an access card for the guest
- Can be run from hardware of your choice
MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.
Outlook integration
One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.
Book lunch for guests in Outlook
Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.
Hardware that matches your needs
Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.
Print guest cards
Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.
Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.
Give the guest a warm welcome, where the guest can register his arrival and print an access card
We make sure to find hardware that fits your specific needs. If you already have monitors and printers, MyDesk can easily integrate and work with your existing equipment.
The guest registration solution is of course designed in your colors and logo.
Front desk management module
- Overview of all guests registered and pre-registered through Outlook
- Registration and issuing of access cards to e.g. craftsmen
- Check-in of guests upon arrival
- Follow-up on guests who have forgotten to return access cards
With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.
With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.
Access card
A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.
Pre-registration of guests
To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.
Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.
Prices
- Guest registration Outlook Add-in
- Application for on-screen registration
- Customized design
- Print of access card
- Administration module
Guest registration
All functions includedReady to hear more?
Book a free demo and talk to one of our experts.
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May 7, 2024 12:15 pmFrequently Asked Questions
Yes, you can toggle whether to print access cards.
Yes, but we are just as happy to use the screens you already have if you already have a guest registration system.
No, we have lots of clients where it is the reception desk that registers and manages whether a guest has arrived and left.
Yes, via our Outlook add-in you can register the guest at the same time as inviting them to the meeting.
The only thing the guest or the receptionist has to do on arrival is to check them in.
Intuitive and efficient guest registration
Easy and quick guest registration. When you book your guest registration, you can also book a desk, catering and parking.
Displays on arrival
When the guest arrives there will be displays giving the guest an overview of where to go.
Print an access card for the guest
When the guest arrives, you can quickly print an access card for the guest at the reception.
Accessible where your users are
Register a guest visit
Print guest access card
Register the visit through MyDesk
Send a notification to the guest
Overview of number of visits
Register the visit through Outlook
Important guest registration features in MyDesk
Overview of visitors
Get a quick overview of all the guests visiting.
Book the necessary resources
Book a desk, meeting room, catering and parking for the guest.
Print an access card for the guest
Print an access card for your guest's visit - quick and easy.
Notifications for you and the guest
MyDesk automatically sends relevant notifications to both you and the guest.
Designed for you
MyDesk is delivered to you with your design. This means you can choose the colours, add your logo and control the overall design so all the guest sees is your branding.
