Desk booking

For those with flexible, activity-based or fixed seats

Live data, heat maps and IoT integration
Visual 3D floor plans of your office
Find colleagues and choose the perfect spot
Customized with your logo, colors, and interior design
Book and release desks via Outlook or Teams

Ready for an office that works for you?

Fill out the form below and find out how.

Easy and user-friendly reservation of desks

Available through mobile, web, outlook and teams.

QR code for quick booking and a simple overview.

Visual 3d floorplans

Branding - your colours, logo and design.

Find the perfect desk booking for your needs

With just a few clicks, you can book a space in the office or free up your regular space when working from home.

With our user-friendly platform, you can easily and quickly search, find and book desks that perfectly fit your needs.

Whether you want a quiet and focused workspace, a desk close to your colleagues or a space with an inspiring view, we’ve got you covered.

It only takes a few clicks to reserve your desired space in the office or release it when working from home. Flexibility is key, and our platform makes it easy to customize your workday according to your preferences.

MyDesk isn’t just for those with flexible workspaces. For many of our customers, the majority of employees have fixed workstations, but MyDesk still plays an important role. The system allows everyone to see who is in the office on any given day, promoting collaboration and communication.

In addition, MyDesk can help you make the most of your office’s capacity.

When an employee who normally has a fixed seat works from home, their seat can be released and made available to others.

Customized to your company's design and office layout

Don’t underestimate the importance of ensuring that the design matches your company colors and logo, and that the floor plans accurately represent the office layout that employees work in.

Customizing MyDesk to your company’s unique design, logo and layout is crucial to the user experience. This creates a sense of consistency and familiarity, whether employees are using the solution on mobile, desktop, Teams or Outlook.

They are presented with a consistent and recognizable experience that feels like a natural extension of the company’s brand. It doesn’t feel like an external platform, but an integral part of the company’s environment.

In addition, we offer free floor plan maintenance if you need to reorganize your office.

Our research shows that this tailored approach significantly increases employee usage and satisfaction compared to a standard solution where MyDesk’s logo and colors dominate.

Design and customization is not just aesthetics, it’s central to user engagement and satisfaction.

Ready to hear more?

Book a free demo and talk to one of our experts.

Optimize your workplace with data and analytics

Gain insights into office usage with live data and heat maps
Identify popular areas and optimize the layout
Maximize capacity and desk booking
Use reports for better resource allocation
Release desks for remote-working employees

MyDesk Analytics allows you to gain insights into how your employees use the office through intelligent desk booking. Using live data and heat maps, you can quickly get an overview of which areas and desks are most popular. Desk booking makes it easy to identify where adjustments to the office layout are needed and helps you maximize office capacity. With customized reports, you receive valuable information that makes desk booking more efficient and ensures the workplace is always ready to meet employees’ needs.

One of the major advantages of desk booking through MyDesk is the ability to optimize office resources and minimize wasted space. When employees work from home or are out of the office, their desks can be easily released so others can temporarily book them. This ensures that all workspaces are used as efficiently as possible. Additionally, management can use data from desk booking to make informed decisions about office layout, resource allocation, and future needs. The intelligent desk booking solution not only provides flexibility in daily operations but also delivers long-term value through strategic planning and effective capacity management.

Future-proof your office solution with IoT technology

IoT-sensors monitor workspaces in real time, optimize office utilization, and reduce energy consumption. Automated lighting and temperature control create a flexible and sustainable workplace.

IoT sensors track desk usage in real time
Create flexible workspaces tailored to tasks
Automate lighting and temperature for reduced energy consumption
Use data to optimize office utilization
Promote sustainability and reduce costs

With integrated IoT sensors, desk booking becomes even smarter. The sensors automatically detect when a desk is in use, making desk booking an efficient part of your daily routine. You get real-time data on how the office is being used, making it easier to optimize desk booking and ensure the right workspaces are always available. Automated desk booking creates a flexible work environment where employees can quickly find and reserve the desks that best suit their tasks.

In addition to improving desk booking, IoT technology can also help save energy and manage space efficiently. The sensors can detect unoccupied desks and automatically adjust lighting and temperature, reducing energy consumption. Moreover, data from desk booking can be used to identify patterns in office usage, allowing you to adjust layouts and resources according to actual needs. This smart integration not only creates a more dynamic workplace but also contributes to sustainability and cost efficiency in daily office operations.

Flexibility for the modern workplace

With MyDesk, employees can easily reserve desks and tailor their workday. The solution fosters better collaboration, optimizes office utilization, and enhances employee satisfaction.

Employees can easily reserve and release desks via mobile, desktop, Teams, or Outlook
Enhance collaboration and coordination among employees with flexible desk booking
Management gains a clear overview of office utilization and resource efficiency
Support an agile work structure and tailor the workplace to individual needs and tasks
Increase employee satisfaction by giving freedom and control over their workstation

MyDesk makes desk booking a simple and efficient process. With just a few clicks, employees can reserve and release desks via mobile, desktop, Teams, or Outlook. Desk booking enables better coordination of workspaces and fosters improved collaboration among colleagues. At the same time, it gives management a clear overview of office utilization, ensuring resources are always used optimally. MyDesk’s flexible desk booking solution ensures a dynamic workplace where employees can tailor their workday to their individual needs.

A major advantage of desk booking is that it enables agile and responsive work. When team structures change or new projects arise, employees can easily reorganize and find the right spaces for collaboration. Additionally, desk booking provides a sense of freedom and control, allowing employees to choose their workstation based on the day’s tasks and personal preferences. This not only supports productivity but also boosts employee satisfaction by creating a more balanced and tailored workday.

Used daily by employees at companies such as

Maximize your office's potential with MyDesk Analytics

IoT sensors og automatic registration of employee presence

Unlimited possibilities for automatic detection of office usage and possibilities for optimization with sensors.

Price guarantee

We are confident that we offer the best product and we want to make sure you get the best price too. So if you use a competing product or have received a more favorable offer, we guarantee to beat the price per desk.

DKK 21 Per desk, per month

FAQ

Do all employees have to share desks?

No, not at all. Many of our clients use desk booking even though most employees have fixed desks. The advantage is that colleagues can easily see who is in the office, and management gains insight into office utilization. When someone works from home, their desk can be temporarily released—ensuring the office is used as efficiently as possible.

What does it take to get started?

It doesn’t take much. We handle the setup of your floor plans and design in MyDesk—so it matches your office and visual identity. You can use the platform via web, mobile, Teams, or Outlook. For added convenience, you can also use QR codes outside desks for quick booking.

Can I see where my colleagues are seated?

Yes, that’s one of the key advantages. With visual floor plans and status indicators (e.g., “working from home” or “in the office”), employees can easily see where their team members are seated and plan accordingly. This makes it easier to meet in person, even in a flexible work environment.

Does it integrate with other solutions?

Yes – many combine it with, for example, meeting room booking or guest registration, so everything works together in one solution. This provides clarity and flexibility for both employees and the reception.

What can we use the data for?

With MyDesk Analytics, you get live data, heat maps, and user-friendly reports showing how the office is being used—for example, which desks are popular and where there is unused capacity. This provides a solid foundation for optimizing layout and resources and making smarter decisions.